Finance and Payroll Officer

PURPOSE OF THE POSITION

Reporting to the Finance Coordinator – Financial Accounting, you will be part of the core finance team by will provide routine accounting activities and day to day financial administration. Working closely with the Finance Coordinator, you will manage vendor/supplier payments, accurate reconciliations, financial record keeping and ensure compliance to organisational policies/guidelines, statutory and sector standards. You will be the go-to person in relation to performing month-end closing activities which includes account reconciliation, expense & accounting, payroll and financial records keeping.

KEY DUTIES

• Responsible for all cash and bank payment and ensuring they are done on timely manner, accurate and in compliance with finance policy
• Keeping a track record of supplier invoices and reconciliations of various account payables and receivables
• Support the Finance Coordinator in ensuring month end tasks are completed accurately and various reconciliations are completed by agreed timelines.
• Responsible for cash disbursement and working closely with the project finance officers for accurate and timely cash acquittals.
• Support the Finance Coordinator in ensuring compliance with relevant legislations (including IRC and Registrar of Companies). Ensure GST, SWT, annual company returns, and any other returns is lodged on time with the government
• Manage operational banking relations and correspondence with the bank and ensure payments are processed within agreed timelines
• Provide support on project audits, verification exercises and annual institutional audits
• Ensure systematic filing of all financial documents and documents
• Prepare the national staff payroll on a fortnightly basis and manage payroll components including statutory contribution and remittances
• Strengthen local partnerships and/or relationships, e.g., through capacity sharing to support localisation
• Promote and integrate gender equality, disability, and social inclusion into day-to-day work.
• Ensure compliance with CF policies and procedures.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Accounting /Finance
• Strong desktop computing skills and accounting systems experience, ideally Sage Intacct and payroll systems
• Minimum of 3 years’ experience in financial accounting department managing donor funding and grants
• High level administrative and organisational skills
• Excellent work ethics (including attendance, timekeeping, meeting deadlines, respect for others and willingness to share information).

DESIRABLE

• Experience in working with NGOs and/or UN in cross-cultural setting, understanding development in country context and child-focused development programs
• Experience in managing grants in consortium arrangements.

Remain alert and responsive to any child safeguarding or sexual exploitation, abuse or harassment (SEAH) risks, acquire relevant knowledge and skills to promote strong safeguarding practices, understand the child safeguarding and PSEAH policy and procedures, and conduct yourself consistent with those policies.

procedures, and conduct yourself consistent with those policies.

Other Information: Appointment to this position is dependent upon successful completion of criminal background and reference checks.

Applications closing date: 07 October 2022