Finance and Operations Lead

Te Pae Tawhiti: A just, inclusive and sustainable world for everyone, now and for future generations.

Finance and Operations Lead

• Are you a finance and operations superstar?
• Be part of a small passionate team
• Support all levels of the organisation, right from the Executive Director through to the wider team

Are you ready to make a real impact on the world? Join us at Oxfam as our Finance and Operations Lead and become part of a power force that challenges global injustices and fights against poverty and inequality. We’re not just an NGO, we’ve a movement committed to taking on the most pressing threats of our time.

At Oxfam, we tackle the urgent issues of Climate Breakdown and Inequality for Women and Girls. This is your chance to be part of an international team with a reach that spans the globe. You’ll work alongside like-minded individuals who embody our core values of Māia, Manaaki, and Tika in everything they do.

Job Purpose:

The Finance and Operations team provides efficient operational support to the organisation in the areas of finance, human resources, data services, office maintenance, legal, risk and compliance. We strive to be an approachable, high performance, ‘can do’ team that provides solutions, advice and systems that enable our people to focus on our organisation's overarching mission. The role plays a pivotal part in supporting Oxfam Aotearoa’s initiatives, making a tangible difference in the lives of those in need and advancing the organisation’s mission for a more just and equitable world.

The main purpose of the role is to support the Head of Finance and Operations in developing and maintaining processes and systems as they relate to the effective management of Oxfam Aotearoa’s finances and operations.

This includes, but is not limited to, overseeing day-to-day office operations, ensuring that operational processes run smoothly and efficiently, enabling other teams to focus on their core tasks. The Finance and Operations Lead administers all aspects of recruitment, onboarding/offboarding, payroll systems and staff professional development, fostering a positive and inclusive work culture.

The role has responsibility for finance administration, ensuring accurate, timely and organised financial data are at all times compliant. The role coordinates office and IT support, provides executive assistant support to the Executive Director and Senior Leadership team and maintains compliance with health and safety regulations to create a safe and conducive environment for work.

Competencies

Knowledge, skills and experience

• 3+ years in a similar role, preferably in the NGO environment
• Demonstrated tertiary-level study
• Experience with HR information systems (HRIS) is desirable
• End-to-end Payroll experience
• Experience in providing top-quality service in day-to-day HR admin services and staffing processes
• Experience in accounting administration, particularly accounts payable/receivable and bank and cash management.
• High level of attention to detail regarding entering HR and Financial data
• Understanding of accounts processing and good understanding of policies pertaining to electronic payments and delegated authorities
• Working knowledge, training and/or experience of Health & Safety practice / NZ legislation
• Good working knowledge of the Microsoft Office suite, especially MS Teams, Word, and Excel
• Experience using a CRM database and general office systems
• Project management experience, with proven ability to manage projects from start through to successful completion
• Ability to consistently adhere to the principles of confidentiality and ethical practice
• Proficiency in Xero software and add-ons
• Expertise in providing administrative support
• Good understanding of cloud computing infrastructure and cybersecurity principles
• Experience in vendor management and budget accountability
• High level of confidence working with project management tools, such as Asana

Personal attributes

• Strong people focus and interpersonal skills, with proven outstanding relationship management skills and professional manner in dealing with people (on the phone and in person)
• Calm natured, considered ‘quite unflappable’
• Expert in organising and prioritising work, especially when managing multiple changing and conflicting priorities
• An eye for detail, with a strong need to dot i’s and cross t’s
• Highly adaptable and unfazed when needs change – happy to work across a range of tasks, big and small
• Excellent communication skills (written and verbal)
• Good numeracy skills, not frightened of using a spreadsheet to calculate answers to large volumes of data
• Self-motivated and with a proven ability to work both autonomously, with minimal supervision, and as a member of a team
• A self-starter, with the ability to take the initiative and who strives for personal and organisational improvements in all tasks
• Understanding and ability to manage personal/professional boundaries
• A commitment to Oxfam’s mission and values with a demonstrated interest in social justice and international development issues, including those in which Oxfam is engaged
• Confident and mature approach and a willingness to accept a diversity of experiences, backgrounds and perspectives
• Able to appropriately manage confidential, personal information
• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible
• Knowledge of te reo Māori me ōna tikanga and/or a willingness and a desire to grow in this area
• Ability to be present in the office at least 3 days per week, as is required by this position.

Apply now:

Applications closing date: Friday 26 July 2024. Shortlisted candidates will be contacted soon after this date with interviews Monday 05 August 2024. Only candidates living in Aotearoa New Zealand with the right to work here need apply.

See full job description here: 240710 Finance and Operations Lead.pdf | Powered by Box

About us..

Oxfam Aotearoa believes in a just, inclusive, sustainable world for everyone, now and for future generations. We are here to change and transform the systems that drive climate and gender injustice.

With a vision for the future that is deliberately different to the status quo, Oxfam Aotearoa has evolved as an organisation. Across the world, Oxfam continues to grow its focus on systems change through influencing. No longer wanting to be a traditional ‘charity’ organisation, Oxfam is actively seeking to facilitate, support, nurture, inspire and spark collective action to transform the systems that create and entrench discrimination, exclusion and poverty.

Our work is focused in the places where people are trapped in poverty and injustice, despite their incredible resilience and drive to change things. Our international development work spans advocacy, mobilisation, partnering to deliver in-country programmes, and humanitarian response. Across this work, we build collective power to influence the people who can decide whether or not to alter unhelpful structures, whether these people are in governments, corporations, regional or international organisations, or in communities.

We couldn’t do what we do without the generous Kiwis who share our vision, kindly donating time and money to support our vision. We raise funds for the greatest impact possible through a sophisticated public fundraising programme, and through partnering with institutional donors such as the New Zealand Ministry of Foreign Affairs and Trade.