Finance and Compliance Manager - Zambia LOCAL

PACT Overview

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Department

Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Pact seeks an experienced Finance and Compliance Manager for the USAID/Leading Organizational Capacity and Localization Development (LOCAL). USAID/Zambia intends to award a $10M contract to support this mechanism. The purpose of the LOCAL Activity is to support the organizational capacity of current USAID/Zambia local implementing partners to manage, implement, and monitor programs. This is anticipated to be a five-year activity. Reporting to the Chief of Party, the Finance and Compliance Manager will oversee all financial and operational policies and procedures for LOCAL activity and be responsible for the oversight of budgeting, monitoring, and performance of all funding streams. They will ensure financial systems and reports are compatible with standard accounting practices and follow Pact’s policies, USAID rules and regulations, and regulations outlined by the Government of Zambia. They will ensure that financial functions support the timely and effective implementation of the program’s technical scopes of work and ensure that resources are allocated and used in compliance with agreement requirements, applicable USAID regulations, and appropriate standards and procedures. They will provide capacity building, coaching, and mentoring of finance, administrative, and operations staff in-country and with local partners as applicable by developing learning activities and materials to support capacity development. This position is contingent upon award and is anticipated to be based in Lusaka.

Key Responsibilities

• Accountable for efficient resource deployment, use, program accounting, financial and other related reporting,  as well as ensuring compliance with USAID financial, accounting rules and regulations.
• Provide overall procurement, financial, operational, safety and security, as well as compliance support to LOCAL.
• Oversee management of sub-contracts and LOE tracking.
• Accountable for ensuring that funds expended are compliant with US government regulations and policies.
• Implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award.
• Initiate, develop, maintain, and revise policies and procedures for the general operation of the finance and programs as well as its related activities to promote cost efficiency and compliance with all rules and regulations.
• Identify potential areas of financial and compliance vulnerability and risk and develop or implement corrective action plans to resolve problematic issues.
• Ensure proper financial documentation and reporting.
• Establish and provide direction and management of project funds.
• Lead , oversee the development, management and complete life cycle of a variety of possible procurement mechanisms, including but not limited to purchase orders and sub-contracts.
• Accountable for managing the contract budget, tracking project spending and preparing financial reports for submission to USAID.
• Develop, implement, and adjust when required the LOCAL’s safety and security strategy and protocols, and serves as the point of contact for the person in charge of security at USAID for any issue related to security reports and procedures.
• Mentor and supervise finance, operations, and other staff engaged in the activities noted here.

Basic Requirements

• Graduate degree in Business Administration, Finance, or Accounting or equivalent.
• Minimum of eight (8) years’ progressive leadership and experience in accounting, operations, and finance management of large-scale, complex, international development assistance programs is required.
• Minimum of five (5) years’ experience managing diverse teams of professional staff is required.
• Minimum of five (5) years’ of relevant USG grants and contract management experience is required.
• Registration with the Zambian Institute of Chartered Accountants (ZICA) is required.
• Demonstrable experience with management and/or administration for USAID projects, including experience managing sub-contracts and GUCs.
• Knowledge of U.S. government references including OMB Circulars (e.g., A-122), 22 CFR 226 and 22 CFR 228, ADS, FAR, AIDAR, CAS, FFATA, DSSR, and FTR.
• Demonstrated skills in problem solving and consensus building.
• Ability to travel within Zambia and occasionally internationally when health and safety concerns regarding COVID-19 diminish.
• Proficiency in relevant computer applications and databases.

Preferred Qualifications

• Zambian nationals or permanent residents preferred for this role.
• Experience with accounting software such as Serenic, Navigator, ERPs, ACCPAC, or others.
• Proficiency in a language (or languages) other than English.