Finance and Administrative Officer

Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

FUNCTION
The Finance and Administrative Officer will be responsible for providing substantive support for accounting aspects of the Heifer Country Office. This position will be accountable for the maintenance of accounting related systems, implement accepted methods of accounting and assure proper internal controls and perform guided assessments of controls related to financial activities, reporting and compliance. This position will apply critical thinking to manage the business of the Country Office, in a fast-paced, ever-changing environment. The Finance and Administrative Officer will apply, reinforce general accounting standards and Heifer's policies and procedures.

ESSENTIAL CHARACTER TRAITS:
Financial acumen; Tech savvy; Action oriented; Plans and aligns; Optimizes work processes; Ensures accountability; Drives results; Collaborates; Communicates effectively; Courage; Instills trust and Nimble learning.

RESPONSIBILITIES
(including approximate percentage effort)
DELIVERABLES
Support the Country team in accounts management to ensure compliance. (25%)
i. Facilitate accurate and timely transactions that will feed into donor reporting, dashboards and other key donor deliverables
ii. Record all transactions in the accounting system; coordinate with team members to complete all accounting procedures to produce monthly financial statements in accordance with local GAAP or IFRS
iii. Complement ongoing documentation and implementation of industry standards in accounts management and compliance

Ensure regulatory and organizational compliance of accounting transactions within the country program offices and support global consolidation of financial statements. (25%)
i. Facilitate requests related to independent external audits and other agreed-upon procedures providing financial information and follow-up
ii. Reconcile all transactions in the accounting system to the general ledger and financial reports
iii. Register and maintain fixed assets in the accounting system.
iv. Manage the staff expenditure and reimbursement process.
iv. Ensure adequate documentation for payments to vendors and partners, checking accuracy of invoices and other supporting documents
v. Accountable to support responses to queries on the status of payments, accounts, expenditures and obligations and resolve any discrepancies.

Provide support on pre- and post-award financial and accounting management to ensure compliance with donor agreements. (25%)
i. Support processes for project budgeting and reforecasting
ii. Support review of budget requests for timely processing of fund releases
iii. Monitor project burn-rates
iv. Monitor compliance with grant agreements
v. Support preparation of accurate and timely donor reporting, dashboards and other key donor deliverables
vi. Ongoing documentation and implementation of industry standard grant management and compliance procedures
vii. Preparation and maintenance of accurate and timely periodic reporting, dashboards and other key deliverables to senior management
viii. Regular and timely expenditure review
ix. Monitor donor agreement reporting dates and respond to compliance inquiries related to donor request
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x. Assist in providing administrative and accounting support to staff and project partners through trainings and field monitoring.
xi. Support partner/cooperatives in submission of reports.
xii. Assist in monitoring project partners to ensure implementation of Heifer Partner’s policies and program impact

Provide administrative support to fixed asset, inventory, supply chain and logistics processes. (20%)
i. Manage day to day office administration
ii. Manage procurement and all purchases related to goods and services, including quotations, comparative tables, contracts and ensure compliance based on Heifer’s or the Donor’s standards.
iii. Provide adequate and timely logistical support for office operations and other activities
iv. Ensure upkeep of office facilities and fixed assets
v. Maintain seamless filing and record keeping system for travel and trip reports, attendance and leave approvals
vi. Coordinate and/or facilitate local and international travel arrangements, meetings, conferences