Finance and Administration Manager - Ukraine Response

Contract length: until December 31st, with possibility of extension

Hours: full-time

Location: home-based

Travel: none/limited

Reporting to: Ukraine Response Lead

Salary range: 5,400 to 6,200 USD/month depending on experience

Application deadline: August 31, 2022*

Due to the urgency of the vacancy, shortlisting will be done on a rolling basis and if the ideal candidate is identified before the closing date, CLEAR Global reserves the right to close the recruitment before the application deadline.

CLEAR Global is an equal-opportunity employer, committed to having a diverse team where individuals of all backgrounds collaborate and learn from one another. We believe we can be most effective with diverse experience and expertise in our team. We recruit on merit, actively seek diverse applicant pools and encourage candidates of all backgrounds to apply. We do not discriminate on the basis of disability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, marital or parental status, or sexual orientation, and welcome all types of diversity.

We offer in addition to salary:

• an innovative work environment with a diverse and passionate team,
• 20 days of annual leave and 10 days of floating holidays pro rata per annum,
• the flexibility of home-based/remote work,
• accommodation and per diems when on deployment.

The role

We are looking for an energetic Finance and Administration Manager, based remotely, to support the Ukraine Response Lead with day-to-day operational activities and work with the whole CLEAR Global team to scale up and support the Ukraine response.

The Finance and Administration Manager is responsible for overseeing the support functions to ensure effective financial management, compliant and high quality grants and compliance functions and basic admin support.

The Finance and Administration Manager should be enthusiastic about the importance of increasing access to knowledge through language. The right candidate is an energetic team player and leader who agrees with CLEAR Global’s basic beliefs and values and who can work virtually with team members based throughout the world.

Responsibilities

Financial management, reporting and budgeting

• Support the Ukraine Response Lead in developing the response operating budget and donor/project budgets
• Lead the implementation and monitoring of budgets versus actual spend including providing explanations for material variances and the provision of rolling forecasts
• Manage the short-term cash flow requirements of the program, liaising with the CFO and central finance team to facilitate cash transfers, top up requests etc.
• Responsible for reporting and analyzing financial information (including budget vs actuals) according to statutory, internal and donor requirements and maintaining audit-ready financial records for projects and for regional response
• Monitor and report on the effects of exchange rate fluctuations between local and contract currencies
• Manage the preparation of monthly financial and payroll reporting for management compliance and audit
• Assist the Ukraine Response Lead in ensuring that CLEAR Global is compliant with all statutory legislation, particularly with regard to company registration in response countries and in accordance with local laws in each country
• Ensure proper internal controls are in place and operating effectively in accordance with CLEAR Global standards and government, donor regulations
• Lead the collection of information required to prepare the annual audit reports, tax returns and other compliance requirements for the response
• Facilitate and provide support to all donor, external and internal audits in coordination with the Ukraine Response Lead, International Programs Team and  Finance Team
• Work with external auditors to prepare and submit CLEAR Global annual report and statutory financial statements as required per country
• Maintain banking processes, both electronic and check, as well as the relationship with the banks as relevant per country/for the response
• Support the registration, compliance and implementation of payroll in countries that CLEAR Global registers in for the Ukraine response
• Oversee financial practices performed by the Grants and Compliance Officer and the Finance Officer
• Ensure compliance with procurement, expenditure and financial procedures (may be linked to other procedures such as HR)
• Develop and implement new/improved cross-country financial procedures and processes as agreed with the Finance team and the Ukraine Response Lead

Administration

• Ensure CLEAR Global meets the requirements of relevant country laws

• Ensure national staff contracts meet national standards as required by law

• Manage the Finance Officer, Grants and Compliance Officer and the Administration Officer with clear objectives and mentoring

• Oversee and guarantee seamless logistics of travel and other admin functions

Other responsibilities

• Any other duties in support of a smooth and efficient program office

Reporting lines

The role will evolve along with the overall programme as projects and activities develop to reflect the changing language needs of the affected population and humanitarian community across the Ukraine response.

The post holder will report to the Ukraine Response Lead with matrix management from the Chief Financial Officer.

Qualifications

• Experienced finance professional
• Previous experience with non-profit organizations, particularly in disaster relief
• Great communication skills
• Able to innovate to find creative solutions; willing to explore new technologies
• Resourceful, able to get more out of small budgets
• Thorough with attention to detail
• Able to tackle location challenges in collaboration with the global remote team
• Experience managing/supporting other operational functions such as admin

Requirements

• 7+ years in business support functions in management positions, including team management, in a large organization
• At least 5 years of proven experience in goal-based / outcome-based planning and budgeting for humanitarian programs
• Experience working with complex sources of finance (e.g ECHO, DFID, UN, Foundations)
• Experience with QuickBooks.
• Degree in Business Administration, Finance, Administration, Accounting or equivalent and / or MBA and / or other relevant professional qualifications
• Good financial, accounting and logistics management skills and experience in optimizing the use of resources
• Experience managing admin functions in addition to finance a plus
• Detail-oriented, thorough, accurate, able to meet deadlines, and able to work quickly and steadily in a focused manner
• Demonstrated integrity with strong personal values aligned with our mission
• Fluency in English, knowledge of Ukrainian a plus
• Leadership that supports each person’s development and ability to make the most of themselves
• Able to manage multidisciplinary teams including when remote or when it is a functional link.

About CLEAR Global

CLEAR Global exists to help people get vital information, and be heard, whatever language they speak. We believe that everyone has the right to give and receive information in a language and format they understand. We work with nonprofit partners and a global community of language professionals to build local language translation capacity, and raise awareness of language barriers. Our network of over 80,000 community members translate millions of words of life-saving and life-changing information a year.

Core values

CLEAR Global employees and volunteers are people who believe passionately about the value of this work and take personal responsibility for achieving the mission. CLEAR Global’s mission and organizational spirit embody the core values established in its strategic framework:

• Excellence: As the leading voice for communicating humanitarian information in the right language, CLEAR Global is a leader in the translation industry and in the non-profit sector.
• Integrity: CLEAR Global believes that every person, whether it’s the people who we serve, our volunteers or our staff, has value, deserves respect and has inherent dignity.
• Empowerment: CLEAR Global believes in using language to empower people around the world to control their own development and destiny.
• Innovation: CLEAR Global recognizes and celebrates the power of innovation to address humanitarian and crisis issues around the world.
• Sustainability: CLEAR Global recognizes that meeting our mission necessitates establishment and maintenance of a solid financial and organizational infrastructure.

Tolerance: Our staff and volunteers are highly knowledgeable and skilled; value each other, our partner and our recipients; create a supportive work environment; and, conduct themselves professionally at all times.