Finance and Administration Manager, Armenia

Overview

Counterpart International is currently seeking a Finance & Administration Manager to set up, and thereafter manage, the financial, accounting, operational, fiscal, and administrative functions of the Civil Society in Action (CSA) Program field office in Armenia. This individual will ensure strict and timely compliance with all applicable Armenian laws, donor (USAID) and Counterpart’s norms, policies, and procedures. This is a full-time position based in Yerevan, Armenia. This position will report to the Chief of Party (CoP). Local candidates strongly encouraged to apply.

Responsibilities

• Establish and maintain overall policy, systems, and direction in accordance with USAID’s and Counterpart’s policies and procedures as well as with local laws and regulations while applying the best financial and accounting practices.
• Provide financial management oversight, analyze budgets, prepare financial reports, including tracking, reporting, and documenting cost share requirements; make recommendations to Counterpart HQ on budget expenditures, maintain sub-award standards and systems and assure the contractual integrity of all agreements.
• Plan for the program’s financial need by providing projections, requests for payment, pipeline analysis as necessary to ensure implementation according to plan and within budget.
• Maintain and update the Program’s financial accounts.
• Lead and coordinate the Finance and Administration team to support the administrative, logistic, and financial processes in order to support the implementation of Program activities.
• Review and ensure that all recruiting and selection processes for both employees and consultants follow transparent and rigorous procedures and comply with the required documentation and approvals.
• Ensure compliance with USAID administrative requirements for travel permits, prior authorization for equipment and international travel when needed, waivers of source and origin if necessary.
• Oversee the project’s management/implementation of human resources policies and procedures as well as compliance with applicable labor and fiscal laws and regulations.
• Ensure efficient use of the Program’s assets and the continuous and smooth functioning of the Armenian office’s facilities, infrastructure, and equipment.
• Conduct an internal auditing process for the organization’s financial and administrative procedures, ensuring compliance with all Counterpart’s and USAID’s rules and regulations.
• Coordinate disbursements and reconciliations of the grants program.
• Recommend improvements or changes to the financial and administrative policies and procedures, as well as manage the implementation of approved policies.
• Oversee bookkeeping and administrative staff.
• Keep informed and up-to-date on approved changes to the country’s laws and regulations as they apply to the organization and the Program’s activities, making appropriate recommendations to the Program Leadership for implementation and compliance.
• Perform other related tasks relevant to the launching of operations of CSA as assigned by the COP.

Qualifications

Required

• Bachelor’s degree in Business Administration, Accounting or Finance.
• A minimum of five years of management-level experience in financial, administrative, and accounting areas.
• Knowledge and experience with donor-funded Programs, preferably USAID.
• Knowledge and extensive experience using Microsoft Office, QuickBooks and/or other financial software, Internet, various e-portals (MS Teams, GoogleMeet, Skype, etc.) for e-communications.
• Knowledge of the Armenian fiscal and banking systems.
• Strong staff management and team-building skills, influencing and promoting a positive working environment.
• Demonstrated leadership, management, decision-making and positive interpersonal skills.
• Ability to perform efficiently independently and under pressure and as an effective team member.
• Strong attention to detail.
• Demonstrated analytical and problem-solving skills.
• Excellent oral and written communications skills.
• Verbal and written fluency in English and Armenian; Russian will be in advantage.
• Ability to think strategically and to act in the best interests of the organization.
• Strong sense of responsibility, punctuality, and commitment.
• Good judgment.

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