Finance Manager (Indonesian Nationals only)

Job Title:                                          Finance Manager

Department:                                   Operations

Division:                                             Finance

Duty Station:                                   Jakarta, Indonesia

Administrative Line Manager:       Country Manager

Technical Line Manager:                 Senior Operations Manager_Nonviolent Peaceforce, Philippines

Line Management Responsibility: Finance Asssistant

Position Type:                                   Full-time

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

OVERVIEW

Nonviolent Peaceforce (NP) has been granted its registration as a national NGO under the name Nurani Perdamaian Indonesia with country office based in Banda Aceh, Indonesia. Since November 2022, NP has been working with local partners in implementing a project on transitional justice and reconciliation and promotion of human rights in 17 districts of Aceh funded by the Netherlands. Collaborating with the Ministry of Religious Affairs, in 2024 NP has trained more than 300 religious instructors nationwide to promote tolerance and violent extremism early detection mechanisms. NP will continue to work in Indonesia to increase safety and security of civilian, preventing/transforming violent extremism, protection of minority at risk of violence including the refugees, religious or ethnic minority, and other vulnerable minority groups.

JOB SUMMARY

Under the guidance and supervision of the Country Manager and Senior Operations Manager, the Finance Manager is responsible for financial and accounting management; financial reporting, accounting, funds management, preparing donor finance reports, contributing to fraud control procedures, payroll, and related administrative tasks. The Finance and Administration Coordinator ensures compliance with donor and governmental regulations as well as Nonviolent Peaceforce internal policies and procedures. In its role as a support to the Programs and other Departments, the Finance and Administration Coordinator provides timely reports and assistance to all departments and to HQ to ensure that financial resources are used efficiently and effectively.

The incumbent is also responsible for the efficient delivery of general administrative support to various departments and maintains quality control on overall administrative function in full compliance with NP’s standard operational procedures.

KEY RESPONSIBILITIES

Financial Management

• Assure the financial balance of the mission according to its yearly financial objectives.
• Follow up on the financial planning of the mission through the financial management tool, ensure timely and accurate update of the tool by the bases.
• Carry an exhaustive control of the coverage plan (CCP: Cost Coverage Plan) and monitor the cost structure of the mission.
• Assure the monthly delivery of updates of monthly Budget Follow Ups to Country Manager and HQ. Ensure the full involvement of all departments.
• Elaborate and validate financial reports within contractual deadlines.
• Follow up and analysis of the entire mission’s financial risks.
• Supervise controls by the bases on local partners’ expenditure

Treasury and Accountancy Supervision

• Assure the monthly closing of the accountancy, following the controls defined and according to the established deadlines.
• Assure the respect of the administrative and financial procedures established by NP and its donors.
• Define the treasury flows in the mission Cash Management Policy and supervise its correct implementation.
• Control the treasury level to the minimum operational.
• Assure the correct and timely delivery of the monthly treasury forecast.
• Follow up of all payments received at mission level.
• Manage relationship with banks.

Administrative management of the mission

• Verify and control the respect of the expenditure authorization procedure.
• Control and supervision of the respect of any rule regarding the quality and archiving of all administrative and financial documentation according to NP and donor guidelines.
• Represent the mission in front of the administrative representatives of other international and national organizations in-country.
• Assure the respect of local law and any tax obligation by the mission.
• Follow up on NP’s national framework agreement in-country.
• Initiate and/or develop relationships with local authorities for any financial related matter.
• Plan and follow-up of internal and external audits in coordination with headquarters; prepare yearly financial statements for the whole mission before certification by external auditors.

Relationship with counterparts

• NP participate in Due diligence process for the partners, define capacity development plan for partners
• Train partners on NP accounting and financial procedures.
• Coordinate the supervision and integration of partners’ invoices and transactions.
• Consolidate financial reports sent by partners.
• Follow-up partners’ treasury requests.

Petty Cash & Cash Fund Management

• Ensure that all cash advances are recorded cleared and reconciled on a monthly basis.
• Ensure weekly reconciliation of petty cash

Others

• Ensure internal controls are implemented throughout the country programme with a specific focus on ensuring thorough fraud prevention processes and oversight
• Ensure due diligence, oversight and compliance with donor reporting requirements
• Ensure timely and accurate reporting to donors
• Coordinate and prepare for annual audits as well as individual grants audits
• Coordinate the submission of monthly, quarterly, and final financial reports to local authorities as necessary
• Liaise closely with HR to ensure timely and accurate completion of time sheets
• Facilitate training of finance procedures for finance and non-finance staff

QUALIFICATIONS AND COMPETENCIES

• Commitment to the humanitarian principles (humanity, neutrality, impartiality, and independence) and the work of Nonviolent Peaceforce
• Bachelor’s degree in accounting, finance or equivalent.
• At least 5 years’ experience in finance management with a nongovernmental organization (NGO)
• Experience interpreting and applying accounting standards and procedures, applicable country rules and regulations, and grants management.
• Experience in grants financial management and accounting
• Experience working in multi-cultural environment

PREFERRED QUALIFICATIONS

• Experience working in an NGO or similar organisation.

• Expertise/in-depth knowledge on QuickBooks (Desktop and Online) software would be given preference

• Certified Public Accountant (CPA) qualification.

• Local resident of Aceh

SKILLS AND COMPETENCIES

• Proficiency in written and spoken English

• Attention to details

• Coordinating skills.

• Excellent problem-solving and analytical abilities.

• Must be able to work independently and with a diverse group of colleagues.

• Ability to manage information with discretion

• Ability to set priorities, solve problems and analyse data

• Demonstrable ability to effectively process and consolidate information and documentation from multiple locations

• Ability to interact confidently and present financial information effectively to colleagues and external contacts

• Flexible, energetic and adaptable

• Ability to work in a multi-cultural environment

• Proven ability to build relationships

• Good skills in Microsoft Office applications; IT skills a definite asset.

PERSONAL QUALITIES

• Honesty and integrity
• Flexibility but highly organized and systematic
• Highly professional and high personal/emotional maturity
• Remains effective and focused under stressful situations
• Good team player
• Willing to learn

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), detailing their experience and how they qualify for the Incomplete applications will not be considered.
• The closing date for applications is Wednesday**, 15 January 2025**
• This is in a rolling basis. Candidates may be selected before the closing date; apply early
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.

Keywords

FinanceAdministrationCoordinatorFinancialAccountingManagementReportingComplianceAuditsDonorTreasuryRelationshipPartnersDue diligenceInternal controlsFraud preventionHumanitarianNonviolent Peaceforce