Finance and Administration Assistant

Position: Finance and Administration Assistant

L****ocation: Manila, Philippines

Contract: 12 month fixed term contract (with the possibility of extension)

Deadline for applications:  03 October 2023

About IWPR

The Institute for War & Peace Reporting (IWPR) is an international non-profit organisation founded in 1991, with charitable status in the US, UK and the Netherlands. We give voice to people at the frontlines of conflict, crisis and transition to help them drive change and build more stable, just and inclusive societies.

Drawing on three decades of experience in some of the world’s most challenging environments, we support media, civil society, democracy and governance, gender, and youth-focused projects in over 30 countries – promoting reliable information and responsible public debate and removing barriers to freedom of expression.

The Role:

The Finance and Administration Assistant will assist in the administrative management of the Manila office; and in project bookkeeping, field financial transaction recording and reconciliation, sub-award compliance, financial oversight,  and reporting to partner donors.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assists in maintaining accurate financial records, including cash receipts, cash disbursements, monthly cash flows, and general journals of the project;
• Assists in reviewing and promptly submitting monthly, quarterly and annual financial expense reports in accordance with the forms and systems of IWPR and partner donors;
• Assists in reviewing and requesting cash advances and invoices from project field office;
• Assists in following up and checking project expense reports, including those from sub-awards and subcontracts, for proper submission to IWPR;
• Helps ensure recording of incoming and outgoing documents linked to finance and administration, and proper circulation to personnel concerned, including contracts of field staff, consultants, contractors and sub-recipients;
• Helps provide logistical support to key activities of IWPR projects, including international travel and packaging of conference materials, and in filing, scanning, and photocopying of back-up documents for finance reports;
• Prepares and file the monthly, quarterly, annual returns/remittances to various government agencies (i.e. Bureau of Internal Revenue, Social Security System, Philippine Health Insurance Corporation, and  PAG-IBIG Fund);
• Ensures a work environment that is non-discriminatory and promotes open dialogue on gender-related and culturally sensitive issues;
• Undertakes other duties and assignments as may be assigned from time to time.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrates strong understanding and skill in General and Financial Accounting;

• Demonstrates ability to manage financial aspects of small- to large-scale grants, both in local and international settings;

• In-depth knowledge of and proven ability to work with various donor financial regulations while maintaining compliance to IWPR policy;

• Strong interpersonal skills and demonstrates ability to work in an inter-country team environment;

• Strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner;

• Highly organised and is capable to work independently and take initiative;

• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind;

• Fluency in English;

• Willingness to travel to Philippine provinces and internationally when necessary;

• Proficiency in Microsoft Office especially in Excel;

• Knowledge in QuickBooks and any new Accounting software is an advantage.

EDUCATION and/or EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Finance or related field;
• Minimum of six years of related experience at a similar level within the international NGO community;
• Demonstrated experience in handling sub-awards and contracts;
• An equivalent combination of education and experience.

Principals only. No calls please. Only those who have been considered for an interview will be contacted.

IWPR is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, veteran status or pregnancy and maternity. IWPR will never ask for payment for recruitment.