Field Project Assistant - National Position

Job Title:                                             Field Project Assistant (FPA)

Department:                                        Operations

Division:                                               Operations

Duty Station:                                     Zummar

Line Manager:                                   Team Leader

Line Management Responsibility:   N/A

Position Type:                                    Full-time

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work to reduce and prevent violence, protect civilians and build peace together with communities in countries affected by violent conflict and its aftermath through the implementation of unarmed civilian protection programming. NP implements programming through the deployment of civilian protection teams to the field and is continuing to scale up to meet the growing needs in the communities we serve. Programming is founded on Unarmed Civilian Protection (UCP) and is thematically focused on, interrupting cycles of violence, building trust and peaceful co-existence among divided communities and women inclusion and participation.

JOB SUMMARY

The objective of this position is to provide operational support to the field teams under the direction of the Team Leader. This includes logistical, administrative, finance, and security monitoring support. The FPA provides administrative support to the team and is tasked with ensuring the Field Office and assets are equipped, maintained, and secured. As with all field staff, the FPA will contribute information regarding security and general context updates. All NP staff are expected to embody UCP guiding principles of:

• Nonviolence
• Direct action
• Radical connection
• Process-oriented
• Independence
• Non-partisanship
• Redemption and healing
• Pluriversality
• Accountability

KEY RESPONSIBILITIES

Procurement:

• Lead on raising procurement requests with the Operations Department
• Manage procurement processes and relationships with contractors and suppliers
• Ensure that invoices, bills, and other financial documents comply with NP guidelines and policies

Assets:

• Under the supervision of the Team Leader manage assets including equipment and materials

Fleet:

• Provide direct support to the Team Leader on the organizing of vehicle movements, using up-to-date security information
• Responsible for oversight of vehicle maintenance in the field offices including ensuring that all vehicles have: spare tires, first aid kits, emergency tool kits, emergency contact numbers, and copies of access letters.
• Organizing the rotation and allocation of drivers for movements, if directed by the Team Leader.

Office & Guesthouse Management

• Support the Team Leader in the day-to-day running of offices and proactively improve the office environment, including by suggesting changes and adjustments
• Oversee any upgrading/maintenance work on NP premises to ensure they meet security standards and protocols
• Ensure the caretaker and guards have all the necessary tools and working conditions to smoothly implement cleaning and maintenance services in the field.

Other

• Support the HR and Finance team with timesheets and cash handling on monthly basis
• Perform any other work duties assigned by the Team leader

QUALIFICATIONS

Education, Knowledge and Experience

• 1-2 years’ experience in logistics, procurement and finance working with NGOs/INGOs;
• Bachelor's degree in business administration, finance, or a related field;
• Demonstrated relevant experience working in complex security environments.

Technical skills

• Proficiency with the Microsoft Office suite essential;
• Strong English language abilities (both verbal and written) are preferred;
• Ability to conduct technical assessments as required.

Management Support

• Ability to structure workplans;
• Ability to manage conflict and maximize human resources.

Independent judgement and organizational

• Excellent organization and administrative skills;
• A proactive and positive problem-solving approach and able to take initiative
• Flexibility and adaptability.
• Deep commitment to nonviolent community led initiatives

Interpersonal

• Ability to work in a multi-cultural environment, with different cultural norms;
• Ability to communicate effectively;
• Excellent relationship-building skills.

Commitment to NP values

• Understanding of NP’s non-partisan approach to working in Iraq;
• Understanding of the importance of confidentiality;
• Understanding of the importance of representing NP, both during and outside of scheduled work hours.

Other Requirements

• This position is open to nationals of Iraq only;
• Local relationships and knowledge of the field location are required;
• Willingness to support field staff as required

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) through our website detailing their experience and how they qualify for the Incomplete applications will not be considered.

• The closing date for applications is 11 Sep 2024

• Candidates may be selected before the closing date; apply early

• Only nationals will be considered for the position. Candidates from Zummarare highly desired.

• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritize ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the InterAgency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.

Keywords

LogisticsProcurementFinanceSecurityAdministrationMaintenanceManagementConflictCommunicationRelationshipCommitmentNonviolentCommunity