Field Programme Officer - Mykolaiv, Ukraine

Job Title:                                           Field Programme Officer (FPO)  - Ukrainian Nationals Only

Function:                                           Logistics, Administration and Finance

Job Group                                         Programme Support

Duty Station:                                     Ukraine (Mykolaiv)

Administrative Line Manager:        Team Leader

Line Management Responsibility:  NA

ABOUT US

Nonviolent Peaceforce (NP) reimagines security and civilian protection in areas most impacted by conflict by working alongside communities to interrupt and prevent violence. NP is a global civil society organization that works with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP) and by helping to transform the world’s response to conflict situations. Programming is founded on unarmed civilian protection and is thematically focused on protection in displacement, child protection, gender-based violence protection and inter-communal violence reduction, social cohesion, and civic engagement.

NP first established a presence in Ukraine in 2014/2015 working on peacebuilding and conflict mediation. NP has had a sustained presence in Ukraine since April 2022. NP occupies a unique space in the protection response in Ukraine; simultaneously providing direct protection to at-risk civilians and providing hands-on support to front-line volunteer collectives to directly contribute to the sustainability and safety of their actions.

JOB PURPOSE

The objective of this position is to provide operational and monitoring support to the field teams under the direction of the Team Leader. This includes logistical, administrative, finance, and monitoring support. As with all field staff, the FPO will contribute information regarding security and general context updates. The FPO provides administrative support to the team and is tasked with ensuring the Field Office and assets are equipped, maintained and secure. In addition, the FPO supports in monitoring and evaluating project’s outputs and outcomes.

KEY OBJECTIVES/RESPONSIBILITIES

A. Logistics, Administration, HR

• Be a liaison between Team Leaders and Operations, Logistics and Finance Departments on operational and logistical needs for the field sites, including staff movements, procurement and financial and administrative needs;

• Prepare finance packages and ensure full correct, authorised documentation;

• Produce and monitor HR and Admin documents and systems for all field staff;

• Support directly with logistical needs when necessary, including travel, procurement, handling transfer of goods and documents, etc.;

• Oversee the functioning and maintenance of the NP field office;

• Coordinate fleet management and travel plans with the Logistics Department.

B. Programmes

• Assist the teams with updating activity reports on Salesforce and providing timely data for reports and updates to donors;

• Assist Team Leader in monitoring and evaluating project’s outputs and outcomes;

• Provide written and spoken translation support, including translation of NP training materials into Ukrainian;

• Support the field teams with coordination when cases cross different sites, and coordination of programming activities;

• Complete other tasks to support project implementation as required by the Team Leader;

• Alongside field team members, establish and maintain relationships with all relevant stakeholders.

C. Safety and Security

• Act as security focal point for the field team – receiving and providing information from/to the Safety and Security Advisor (SSA) and the field team;

• Act as the safety focal point, to support the Team Leader to ensure the Minimum Operational Safety Standards (MOSS) are met;

• Support the Team Leader with maintaining situational awareness on safety and security issues;

• Conduct monthly safety checks in accordance with the MOSS.

D. Other

• Do other task as required by the Field Team and Senior Management team.

PERSON SPECIFICATION

A. Education, Knowledge and Experience

• Degree or a diploma in business administration or related field, or one to two years related experience and/or training; or equivalent combination of education and experience;

• Minimum of a Holder of Advanced Certificate of High School;

• 2-3 years working in an NGO or similar administrative position in another organization

• Excellent spoken and written English skills;

• Understanding of the humanitarian context in Ukraine and basic administrative and HR practice of international organizations

• Fluent in spoken Ukrainian/Russian and able to translate between Ukrainian and English;

• Proficiency in basic computer applications, including Microsoft Word, Excel and email;

• Willingness and ability to use creative problem solving on a daily basis;

• Demonstrated commitment the work of Nonviolent Peaceforce;

• Demonstrated ability and experience to work in a team;

• Appreciate and maintain confidentiality and non-partisanship at all times, including when not working;

• Strong critical thinking and problem solving skill;

• Ability to network and build relationships with the government, civil society and community partners.

B. Context/Specific skills

• Computer literacy

• Excellent interpersonal and team building skills, ability to work in a multi-cultural environment,

• Ability to work under dynamic environment with work load

• Good planning and organizational skills.

• Experience in donor reporting or report writing

• Experience in managing budget

C. Other Specialized Requirements

• This position will have to travel to field sites, including locations with high insecurity;
• NP missions are often in a complex security environment where conditions change rapidly; the ability to manage in insecure environments is essential to success in this position.

HOW TO APPLY

• Candidates meeting the above requirements are requested to visit our website to apply with a CV (max 2 pages) and Cover Letter (1 page). Incomplete applications will not be considered
• Position will be open until filled. This position is for Ukrainian Nationals only.
• Candidates may be selected before the closing date, apply early
• As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment before participating in an interview.

SPECIAL NOTICE

Nonviolent Peaceforce is committed to achieving 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, beneficiaries, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice in the Humanitarian and Development sector.

NO FEE

NONVIOLENT PEACEFORCE DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). NONVIOLENT PEACEFORCE DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.