Facilities Specialist

Job description

4,5 month fixed term contract / 0.8 or 1 FTE  (*secondment opportunity)

*Applicants applying on a secondment basis must have the approval of their line manager before applying.

Location: The successful candidate should be based in or around Amsterdam, as the role requires physical presence in the office. Ideally we are looking for someone starting as of start of July 2023, until mid November.

Greenpeace International Facilities team is looking for a Facilities Specialist to join the team for 4.5 months (ideally starting 1st of July 2023 and staying until 12th of November 2023) to  provide a sabbatical cover for the current team member. It is a great opportunity for someone looking to learn more about Greenpeace International office and various things that need to happen to keep things running smoothly.

The GPI Facilities department provides a range of services to GPI Staff both in the Amsterdam office as well as to dispersed staff and visitors of the GPI Office. The Facilities Specialist proactively provides advice and support for these facility services in an efficient, sustainable, inclusive and safe way and is the Travel and Ergonomic Specialist within GPI .

In this role you will:

• Manage office building and spaces:  support GPI staff and visitors of the GPI building regarding the services of the facilities department, maintain good relationships with the maintenance companies and suppliers,  schedule the repairs when needed,  keep the complete office space in line with health and safety requirements - all of this in order to ensure a safe and pleasant working environment and optimal use of GPI office space.

• Make sure staff working from home have access to the right tools (such as a chairs, monitors, etc) in order for them to work from home pleasantly and safely.

• Facilitate events in the office (i.e. Bar nights, ect.)

• Act as GPI’s travel specialist for all business travel for GPI staff, freelancers and guests. This might include advising staff on the most cost effective and sustainable ways of travel, developing and updating the necessary Travel manuals, user account management and related tasks.

• Act as the prevention officer (‘Preventiemedewerker’) for GPI and as Ergonomic specialist: provide ergonomic advice to GPI staff, both in the office and to staff working from home (note that there is a training opportunity available if you have not yet worked with this).

• Provide GPI staff  with mobile phone support, set up and hand out phones for GPI staff in line with the GPI Mobile phone Policy and the IT security policy, and respond to all phone related queries.

• Support onboarding: make sure necessary equipment and access is ready when a new member of staff starts at GPI, and host onboarding and induction meeting for new staff.

• Budget and invoicing support  - create purcahse orders in fFnance system and  monitor for Facilities related invoices and contracts. Might also assist with management of facilities credit card.

For further information about this role, please see the full job description /terms of reference by clicking HERE.

Job requirements

What we’re looking for:

Remember no one has every skill or experience needed for this role and you’ll have the opportunity to learn a lot from the team. We believe someone who has a few of these is well suited to exceed in this role:

• Professional education or relevant experience in Facilities Management (or similar experience amounting to this level)

• Successful track record in Facilities Support, preferably in an international environment

• Experience in an advisory role in International Travel

• Experience as ‘Preventiemedewerker’ and holder of the  Certificaat Prevention officer (or being willing to take the course to get certified)

• Experience with Cloud based office solutions e.g. Skedda and KDS

• Fluent in English and Dutch, both verbal and written.

• Strong organisational and communication skills

• Service minded

• Strong attention to detail, problem solving skills, inventive and creative attitude.

• Having a first aid certificate (or willing to take the course)

• Sustainable mindset: always looking for the most sustainable solution

• Flexibility

• Ability to maintain a pleasant professional attitude whilst under pressure

• Demonstrable support for and belief in Greenpeace’s core aims and values.

What you can expect:

The Facilities department is a social and energetic team of 4, playing a crucial role in making the work of Greenpeace International possible, by being the first welcoming face that staff and visitors meet when they come to the office.

You’ll be encouraged to develop both personally and professionally, taking advantage of the wide range of learning and development opportunities available to our staff. Staff can also access our wellness initiatives, such as yoga and meditation and also have the opportunity to join our global Equity, Diversity & Inclusion staff communities.

Please click HERE to visit the careers site, to learn more about working for Greenpeace.

**
Our values:**

Greenpeace is a global campaigning network. It comprises 26 independent national/regional organisations, and a coordinating organisation, Greenpeace International. Greenpeace uses peaceful, creative confrontation to expose global environmental problems, and develop solutions for a green and peaceful future.

• At Greenpeace, we get up everyday to

  • Solve the climate crisis and protect biodiversity in all its forms

  • prevent pollution and abuse of the earth’s ocean, land, air and fresh water

  • end all nuclear threats

  • promote peace, global disarmament and non-violence

• We believe in courageous nonviolent personal responsibility and action, independence from corporate influence, no permanent friends or foes and promoting solutions.

• We believe in distributed leadership, consent-based decision making among flexible teams, fostering career growth and learning opportunities, work-life balance and maintaining the well-being of every employee.

• We believe in advancing the principles of diversity, equity and inclusion throughout our organization.

To Apply

If you share our vision, please click 'apply for this job' below, to begin your application.

To apply for this role, we require you to answer a selection of key criteria and upload your CV (in English) via our online application form.

Addressing the key criteria is an important part of your application. We will be looking for evidence that demonstrates your skills and experience in these areas. Use examples where possible, to draw attention to experience, knowledge, achievements and skills gained in past employment or voluntary/leisure activities, provided they are relevant to the post.

It’s advisable to prepare your responses to the key criteria before starting your online application, as you are unable to save and return to it at a later date.

If you have any questions about this vacancy or the application process, please email us at recruitment.int@greenpeace.org. Please note that all applications have to be filled out via the website and can't be submitted via this email.

Greenpeace International is an equal opportunity employer with a longstanding commitment of providing a work environment that respects the dignity and worth of each individual. We recognise and value the benefits and strengths that diversity brings to our employees and the whole organisation and we thrive in an environment that encourages respect and trust. We do not discriminate in employment opportunities or practices on the basis of age, ancestry, citizenship, colour, disability, ethnicity, family or marital status, gender identity or expression, national origin, political affiliation, race, religion, sex, sexual orientation and would like to invite you especially to apply!

CLOSING DATE: Sunday 14th of May 2023, 23:59 (CEST)