Mennonite Economic Development Associates is hiring an
Mennonite Economic Development Associates (MEDA) invites applications for an Executive Assistant to the Executive Leadership Team to join our dedicated and talented Information Technology Services team in our mission to create business solutions to poverty!
MEDA’s work is built on a foundation of Mennonite business roots and faith-based values, within the global context of the UN Sustainable Development Goals. We believe business solutions are effective interventions to address poverty. Through a market-systems approach and strategic partnerships, MEDA enables access to finance and provides business and technical expertise to build transformative agri-food market systems that create decent jobs, allowing traditionally excluded groups to become active participants in a sustainable economy. MEDA welcomes all who share our values and want to join us in our mission. To find out more about MEDA, please visit our website at www.meda.org.
Position Summary
The Executive Assistant (EA) will provide direct administrative support to the Executive Leadership Team (ELT) members, enabling maximum productivity of ELT members to deliver on their duties. The EA is responsible for administrative requests from individual ELT members in addition to tasks for the ELT as a whole. The EA to the ELT will additionally provide administrative support to MEDA Board Committees
Job Status: Full-Time, 1 Year Contract
Start Date: August/September 2023
Location: Waterloo, ON (Remote/Hybrid work arrangement available)
Applications will be reviewed on a rolling basis.
RESPONSIBILITIES
Board Meeting and Board Committee Support (40 %)
Administrative assistance on ELT projects and operations (30%)
Participate in the Executive Leadership Team meetings, providing agendas and taking minutes as requested
Work with CFIO and EA to the CEO to set weekly and monthly ELT meeting agendas, following the annual ELT schedules and deliverables
Work with the CFIO to support the ELT’s preparation for board meetings
Attend Executive Leadership and SMT meetings with ELT members to take meeting minutes as required
Ensure ELT action items are monitored and completed
Organize and manage ELT files, maintaining required levels of confidentiality
Ensure robust systems and processes are in place to support ELT operations
Work with EA to the CEO and the VP People & Culture to coordinate onboarding and offboarding of ELT members as required
Coordinate ELT social events as required
Support ELT preparation and required materials for internal and external events, including Annual Corporate Meetings, MEDA’s annual Convention, all-staff meetings and meetings with external partners
Work with the VP P&C to provide logistical and administrative support for Annual Corporate Meeting (ACM), liaising between ELT members and the ACM planning team to ensure ELT contributions are delivered
Administrative assistance to individual ELT members (30%)
Any other duties and/or requirements as assigned
REQUIREMENTS
Education: University degree, including formal training in management, administration, public administration or related field. Equivalent experience, with post-secondary office administration diploma may be considered.
Experience: Minimum five years’ experience providing administrative support in a corporate setting, including experience working directly with executives and , board of directors/board committees.
Technical: Advanced skills working in Microsoft Office programs including: Word, Excel, PowerPoint, Outlook and SharePoint, as well as Adobe DC
Additional Qualifications:
APPLICATION DEADLINE: Applications Accepted on a rolling basis
MEDA is an equal opportunity employer and accommodations are available during all phases of the recruitment process. We ask that any applicants requiring accommodation make their needs known in advance.