Executive Assistant to the Chief Digital Officer

Descrizione

We’re Hiring an Executive Assistant to the Chief Digital Officer!

If you are excited and passionate about helping #LetsSolveWater, consider joining our team today!  Xylem, Inc. is a leading global water technology company servicing more than 150 countries and is dedicated to solving the world’s most challenging water issues.  We are looking for individuals to join our mission by exceeding customer expectations through smart sustainable solutions.  At Xylem, you will have the opportunity to solve water by participating in our paid Volunteer Program, Xylem Watermark!

The Role: Are you the glue that holds caring, high-energy, and mission-focused teams together? We are looking for a world-class administrative professional who thrives on bringing order to chaos, enabling teams to deliver impact, and learning every day. The Executive Assistant to the Chief Digital Officer is responsible for a broad range of activities involving the timely and confidential performance of administrative duties including executive support, extensive travel/meeting coordination, project support and event planning.

Essential Duties/Principal Responsibilities:

• Act as the central hub for the Chief Digital Officer.
• Own and maintain the Chief Digital Officer’s calendar, serving as gatekeeper for incoming meetings and speaking engagement requests. Assist the executive in prioritizing daily tasks.
• Provide dependable support for intricate and confidential matters, including executive calendars, travel arrangements, expenses, shared drives, websites, and meeting documentation.
• Coordinate and plan meetings, web conferences, and calls by collaborating with relevant departments, coordinating participants, creating agendas, and arranging necessary equipment.
• Apply independent judgment to accommodate modifications and last-minute changes while providing active meeting support.
• Assist the team with various administrative duties, such as travel coordination, invoice handling, expense reporting, and special requests.
• Coordinate timely communication of requests, issues, and other items.
• Help organize team-wide meetings and activities.
• Be accessible outside normal business hours and on occasionally on weekends to support the department’s unique demands.
• Work closely with other Executive Administrators globally and provide back up support for other administrators if needed.
• Be prepared for periodic check-ins with questions/agenda items ready to discuss.

Minimum Qualifications: Education, Experience, Skills, Abilities, License/Certification:

• Undergraduate degree or equivalent experience required
• 5+ years of administrative experience supporting Executives and their department of a publicly-traded company with a global scope

Preferred Qualifications

• Position requires excellent judgment, discretion, and problem-solving skills, and the ability to interact with many cultures and seniority levels in a global organization.
• Ability to maintain high degree of confidentiality, with professional maturity and the ability to function independently and to work collaboratively.
• High-energy self-starter who is adept at managing multiple projects with simultaneous time sensitive deadlines.
• Ability to manage projects to completion, track actions, maintain up-to-date spreadsheets and drive projects to completion.
• Attention to detail in project planning, execution and documentation.
• Strong organizational abilities, including the aptitude to prioritize task, manage resources and meet deadlines.
• Strong communicator with presence, tact and diplomacy; comfortable working with executives, employees and external partners at various levels and from various geographies.
• Results-oriented and self-directed; ability to deal with complexity and ambiguity; embracing of change.
• Commitment to sustainability, including diversity, equity and inclusion.
• Superior technology aptitude and advanced proficiency in all Microsoft Office applications including MS 365, Outlook, Word, Excel, PowerPoint, Teams, Visio and SharePoint, as well as Zoom.

SALARY**:**  The estimated salary range for this position is $80,000 to $100,000 plus bonus.   Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range.  At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.

At Xylem, we embrace diversity and strive to create avenues where employees feel valued and appreciated through our DE&I initiatives and Employee Resources Groups (ERG).  Xylem is proud to be an Equal Employment Opportunity and Affirmative Action workplace.  Xylem prohibits discrimination, harassment of any kind and does not discriminate in employment on the basis of race, color, religion, sex or sexual orientation (including pregnancy and gender identity), national origin, political affiliation, marital status, medical conditions or disability, genetic information, age, or other non-merit factors.

Join the global Xylem team today!  Xylem is a team creating advanced technology solutions to the world’s water challenges through developing new technologies and services that will improve the way water is used, conserved, and re-used in the future is central to our work. Our products and services move, treat, analyze, monitor, and return water to the environment, in public utility, industrial, residential, and commercial building services settings. Xylem also provides a leading portfolio of smart metering, network technologies and advanced analytics solutions for water, electric and gas utilities.

Disclaimer: The information listed within this job description is designed to indicate the general nature of work expected for this position and shall not be viewed as a comprehensive inventory of all duties, responsibilities, and qualifications required in this position.  Employees must be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship.  Xylem reserves the right to modify this job description or assign other duties to this position as needed.