Executive Assistant to CEO

Location:

The position is remote based out of Santa Barbara, CA

Background to CQC

C-Quest Capital LLC (CQC) is a leading global carbon project developer, social impact investor and climate finance specialist. Our mission is to transform the lives of families in the poorest communities in developing countries by providing access to clean and sustainable energy solutions and improving the health and wellbeing of women and children. We do this through making investments in carbon reduction and removal programs, which provide clean and efficient energy appliances, small-scale agriculture and forestry services to the rural poor.

CQC’s carbon programs have improved the lives of over 20 million people in Africa, India, Southeast Asia and Central America. Our ambition is to reach over 175 million people by 2035 and we are well on our path to do so with current committed funding.

CQC is headquartered in Washington DC, USA, with subsidiaries in India, Malaysia, Singapore, Cambodia, and Australia.

The Role

CQC is hiring an Executive Assistant to perform a wide range of administrative and office support activities and aide the CEO in facilitating the efficient operation of the organization. The executive assistant is a critical point of contact for the business and interacts with all levels of the organization as well as VIP clients and politicians.

Key Responsibilities

• Provide expert administrative assistance, managing the executive’s inbox by tracking and prioritizing communication
• Maintain and manage the executive’s calendar, prioritizing as needed and ensure attendance to meetings and events
• Organize and schedule meetings in multiple time zones.
• Plan and schedule business and personal meetings.
• Function as the liaison between the executive and the management team to ensure the team gets the support and attention needed.
• Arrange and book complex and detailed travel itineraries.
• Create and maintain agendas and documents for meetings. Prepare materials and presentations, keeping track of progress and actions items.
• Provide communication support, writing and editing emails, drafting memos, and preparing communications on the CEO’s behalf.
• Perform minor accounting duties.
• Work effectively to inform of upcoming commitments and responsibilities, following up appropriately and managing shifting calendars and priorities as needed.
  Serve as the primary point of contact, greeting and establishing rapport with employees, clients, visitors, and all others.
• Manage sensitive matters with a high level of confidentiality and discretion.

Relevant Skills and Experience

The successful candidate is likely to have the following in their experience and qualifications:

• A bachelor's Degree.

• About 10 years of work experience.

• Experience in a fast-paced international company is a must.

• Expertise managing complex calendars.

• Experience collaborating with teams across multiple countries and time zones.

• High proficiency with Microsoft Office, Word, and Excel.

• Highly organized.

• Excellent verbal and written communication skills.

• Superb time and prioritization management skills.

• Takes initiative and anticipates needs, exercises independent/sound judgment.

• Outstanding attention to detail.

• High level of comfort navigating conflicting priorities, change, and balancing multiple events at once.

• Strong cultural competency skills and the ability to collaborate with people of varying backgrounds and identities, both with coworkers across departments and externally.

• True enjoyment from connecting with others and building a strong company culture!

Location:

The position is remote based out of Santa Barbara.