Executive Assistant

About the Opportunity

Ethos Urban is seeking an Executive Assistant, in a part time 2-3 days per week capacity, to assist our Chief Executive Officer in delivering the best results across a wide range of core support work. Hours for this position are flexible depending upon the candidate and workflow.

This role will suit a dynamic and vibrant individual who has experience in administration, organising events (in house and offsite), liaising with key leaders, designing and distributing communications across all channels and experience in working with reporting, expenses and travel a plus.

The opportunity is open to applicants based in either Sydney, Melbourne or Brisbane. The ideal candidate is a roll-up your sleeves, initiative-taker, with experience working for a similar fast-paced professional services and an ability to multi-task across tasks and deliverables at any given time.

Key Responsibilities

Reporting to the CEO, this role will see you:

• Providing comprehensive and confidential executive-level support and coordination to ensure the smooth and efficient operation of the CEOs day to day.
• Assisting in email triage, meeting scheduling, and ensuring the CEO is fully supported
• Delivering prompt, courteous, and effective communication with internal and external stakeholders as the first point of contact for all enquiries for the CEO
• Delivering effective documentation preparation, editing and collation of reports, documentation and presentations, agendas, papers, meeting minutes and general correspondence
• Organising and coordinating meetings, liaising with key stakeholders, preparing and distributing materials and completing minutes
• Building strong relationships and acting as a liaison for the CEO with both internal and external stakeholders
• Manage travel and accommodation bookings and general expenses as required
• Responsible for the coordination of all industry and client events (in-house and offsite).

Who We Are Looking For

The successful candidate should have:

• 2-4 years’ experience in an Admin/EA role within a similar working environment (desirable)
• Attention to detail, superior organisational skills, excellent time management and a focus on results.
• Maturity, professionalism, and confidence in your ability to manage conflicting priorities with composure
• Demonstrated ability to be proactive, use your initiative and maintain discretion
• A communicative and collaborative approach to working with stakeholders, both externally and internally
• Excellent written and verbal communication skills and outstanding interpersonal skills
• Advanced Microsoft 365 skills
• Flexibility to offer some out-of-hours support
• Understanding of or experience in the property and/or development industry (highly regarded, not essential).

About Ethos Urban

We are Australia’s leading collective of professionals in planning, economics, engagement, project advisory and management, social strategy and design.

It is the collective intelligence of our people and the diversity of skills and deep sector experience, that enables us to drive the best project outcomes for our clients and the broader community.

Our people come to work every day with a passion to create positive change to the quality of urban living across Australia. It’s a purpose that has underpinned 30 years of successful collaborative partnerships with the public, private, and not-for-profit sectors.

Why Work with Us?

The business of creating a better urban experience is a complex one. It requires patience, diligence, intelligence and perhaps most importantly, a passion for making a difference to our experience of urban life.

What we do and the way that we do it is unique. We view each project as a complex puzzle that requires different perspectives and alternative angles to solve it. At Ethos Urban, no one individual ever has the answer. It’s only when we bring people with different specialisations from different teams that we can see the full picture and then the way forward. We call it collective intelligence.

We continue to hire great people with a diversity of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander people, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups. We encourage applicants from any background to apply to join Ethos Urban!

We back our people: We are proponents of flexible work, we provide generous leave provisions including purchased leave (up to 4 weeks annually in addition to your standard 4), 18 weeks paid parental leave regardless of your parental definition, paid study leave & access to transitional coaching. In addition, we cover your industry memberships, we provide an access to an array of great learning and personal development initiatives and incredible career pathways. For more please visit our website.

We have adopted the globally recognised United Nations Sustainable Development Goals as our ESG framework. The 17 Sustainable Development Goals (SDG’s) is a clearly defined pathway to improving our world, and how business can align its goals and actions to help us all collectively get there.

How to Apply

Interested in joining our team? We’d love to hear from you. Send a cover letter and CV to Che Scroggy at recruitment@ethosurban.com.