Executive Assistant

Full Time
Toronto
Did you know that 30-40% of the food that is produced around the world ends up in landfills?

Who We Are:

At Flashfood, we are on a mission to reduce the environmental impact of food waste and feed people more affordably. At a time where food prices are rising, and climate change begs to be addressed, you won’t find a better place to do work that makes a positive impact on people and the planet.

Our remote team comes from a variety of backgrounds, united by our desire to create a better world. That translates into a fast-paced workplace that puts people first. Our casual and collaborative culture makes us who we are. We live by our Culture Boards - a set of principles that drive us to stay confident but humble, patient but persistent, united but able to challenge, and most of all, to create a safe space where we can be authentic selves.

Our common commitment to a sustainable future keeps us motivated to push through the challenges we face together. We’re focused on supporting communities, and that starts with empowering our people. 51% of our teammates and 47% of managers at Flashfood identify as women.

We are purposeful about instilling inclusion into our company culture and are committed to building a blame-free environment where people can learn, grow and thrive.

Who You Are:

You are an excellent communicator. Passionate about quality work. You are curious, energetic, and driven to perform in a demanding, high-growth, fast-paced environment. You hold yourself accountable to high standards of confidentiality with awareness of sensitive information.

You can balance autonomy and independence with executive collaboration and cross-functional teamwork. You are passionate about representing the initiatives and work of the CEO and our organization as a whole.  You have experience planning and coordinating projects from end to end. You are a creative problem solver, able to balance and change priorities, anticipate and respond to issues and manage all of the details.

What You Will Do:

• Working directly with the CEO, while supporting other C-level executives, helping to schedule meetings, book travel, create presentation decks
• Develop organizational procedures and systems for office personnel, including filing, billing
• Organizing meetings and managing databases
• Organizing company events and conferences
• Preparing letters, reports and presentations (mainly on behalf of the CEO)

Office Management:

• 1-2 days per week in the office (Liberty Village)
• Stocking office supplies as needed
• Order supplies and equipment for the team as needed

What You Will Need:

• Bachelor's degree or equivalent work experience.
• Ability to work effectively both independently and as part of a team.
• Competency in Mac & Google applications, including Word and Excel.
• Ability to multitask and work on tight deadlines.
• Organized and detail-oriented.
• Strong troubleshooting & problem-solving skills.

Company Perks:

• Competitive base salary
• Company-wide performance bonus
• Team events (virtual friendly)
• Professional development opportunities - $1,000/year
• Work from Home subsidy
• Paid time off for volunteering
• Monthly Flashfood credits
• Extra-long weekends from April to September

Flashfood is an equal opportunity employer and is committed to providing an accessible recruitment process. Please advise should you need any accommodation throughout the recruitment process. All your information will be treated confidentially.