Executive Assistant

Description

The Executive Assistant will be responsible for providing administrative support for the CEO of the Waukesha Gas Engines business unit.  They will be responsible for identifying and addressing the needs of the CEO by performing administrative duties are carried out effectively and efficiently.

Essential Responsibilities

• Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executive
• Establish and maintain strong communication links within the level secretarial and administrative personnel
• Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel
• Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts
• Direct business contacts to appropriate managers
• Make complex travel arrangements and coordinates itineraries
• Process T&L expenses for the executive
• Prepare presentations, reports, spreadsheets, meeting minutes and other business information
• Provide discrete and confidential coordination of sensitive company information
• Use discretion in interfacing with all levels of individuals, internally and externally
• Anticipate needs and accomplishes responsibilities without direction
• Prepare, evaluate, and edit incoming and outgoing communications for the executive
• Manage multiple projects and priorities and follow up to ensure timely achievement of commitments

Qualifications/Requirements

• Bachelor’s degree from an accredited university or college (or a high school diploma with a minimum of 4+ years of experience in an executive or administrative assistant position)
• Fluent in English
• Superior proficiency in MS Office products: Word, Excel, PowerPoint
• Customer orientation
• Able to work under time pressure
• Willingness and ability to work a flexible schedule when necessary
• Legal authorization to work in the U.S is required. We will not sponsor individuals for employment visas, now or in the future, for this job

Desired Characteristics

• Strong organizational skills and exceptional attention to detail and accuracy
• Ability to prioritize and anticipate needs
• Ability to maintain confidentiality of highly sensitive information
• Ability to deal with ambiguity and handle stressful and difficult situations with composure
• Ability to balance workload under short deadlines and changing priorities in a fast-paced environment
• Ability to maintain absolute security of highly confidential information
• Internet proficiency and knowledge of web-based applications
• Strong oral and written communication skills
• Strong interpersonal and leadership skills

INNIO offers a great work environment, professional development, challenging careers, and competitive compensation. INNIO is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status or any other characteristics protected by law.