Event Coordinator - USAID/DDI/Innovations

Overview of the Company

Social Solutions International, Inc. (Social Solutions) is a Hispanic and woman-owned business emphasizing quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of underserved populations worldwide.

Overview of the Position

Social Solutions is seeking an Event Coordinator to work with Innovations team within the USAID Bureau for Development, Democracy, and Innovation.  The Event Coordinator will provide planning, logistical, and programmatic support to the Innovation Division for its planned retreat in the first quarter of 2023.  This includes soliciting quotes, facilitating negotiations, and securing an appropriate venue, accommodating audio/visual needs for attending staff as well as any staff who are unable to attend in person, ordering and facilitating refreshments (including accommodating a variety of dietary needs), note-taking, and attendee requests. Event coordination support may also be required to coordinate invoicing, receipts, credit card reconciliation post-event and inputs for an After-Action Report.

Essential Duties and Responsibilities

Additional responsibilities include:

• Assist in organizing events that meet quality expectations.
• Assist in conducting plans, designs, and production of events while managing all project delivery elements within time limits.
• Assist Innovation Division points of contact in liaising with vendors to ensure that all needs are met and ensure all requirements are satisfied.
• Assist in organizing facilities and managing all event details such as décor, signage, room setup, catering, location, IT and AV equipment and services, office supplies, materials, and other equipment.
• Assist with integrating and coordinating invited special guests and presenters, including support for logistics (transportation and lodging), payment for services, etc.
• Assist in identifying and specifying staff requirements and coordinating their activities.
• Assist in troubleshooting and resolving any emerging problems throughout the event.
• Conduct pre- and post-event evaluation, and report on outcomes and next step assignments.

Requirements

• A minimum of 2-3 years required in event planning; 3+ years preferred.
• Exceptional project management skills.
• Knowledge of, planning, operations, and protocol as well as budgeting must be demonstrated through practical experience.
• Incumbents should not need significant training and orientation to the requirements of the position.
• The ability to manage and facilitate the use of IT equipment (projector, flat screen TV, computers, etc.) is required_._
• A solid understanding of ADS Chapter 580, USAID’s policy on conference planning and attendance, or a demonstrated ability to acquire that knowledge.

Equal Employer

Social Solutions offers competitive salaries and comprehensive benefits. Please submit your resume online at www.socialsolutions.biz.

Social Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, sexual orientation, gender identity or any other characteristic protected by law.