Coordinator/Office Of The Executive Vice President

Coordinator

OFFICE OF THE EXECUTIVE VICE PRESIDENT

Program · Oakland, California

Position Overview

This position, available immediately, is an exciting opportunity to join the staff at PolicyLink. PolicyLink is a national research and action institute advancing racial and economic equity by Lifting Up What Works®. We are dedicated to improving the lives of the 100 million people in America who live in or near poverty, particularly those facing the barriers of structural racism. PolicyLink provides a wide range of work and travel options for staff to maintain their health and well-being and consistently perform at a high level. Please visit our website at: www.policylink.org.

PolicyLink is hiring Coordinators to help advance the day-to-day logistics of the Program Team. Each position will be housed in the Office of the Executive Vice President and responsible for staffing two program areas within the program portfolio.

Coordinators will be responsible for supporting programmatic areas with day-to-day calendaring and meeting management, assisting with project management and research, and facilitating important communications functions such as inbox management. Coordinators will act as a bridge to operational functions within the organization, helping to onboard and support program staff to maximize internal finance, development, human resources, IT, and performance management systems. Sensitivity to confidential matters, a high level of professionalism, tact, and diplomacy are paramount.

Responsibilities

• Administration and Operations Support
  • Manage the daily calendars of program leads and support complex scheduling.
  • Plan and coordinate meetings and events, including scheduling, reminders, preparing agendas, circulating documents, critical note-taking and tracking of action commitments,  agenda preparation, researching and arranging venues and vendors, designing and executing registration processes, liaising with attendees, etc.
  • Manage operations and administrative tasks for the team, including program management (Asana), scheduling (Outlook/Doodle/Calendly), facilitating contracts and invoices, and coordinating team and external expenses (Certify), etc.
  • Contribute to team and organizational planning, strategy, and evaluation, including through participating in and facilitating meetings, and tracking programmatic performance measures.
  • Provide support to webinars, presentations and video calls, including taking notes, managing breakout rooms, and designing materials.
  • Research and prepare materials for meetings and presentations. Compile reference material as needed.
  • Manage program-related information including an inventory of key partners and performance reporting through Salesforce CRM.
• Communications
  • Manage inboxes, responding to general inquiries, and elevating communications that require special attention.
  • Review communications for accuracy, grammar, and design when necessary.
  • Provide thought partnership, including writing blogs and social media posts, preparing talking points, etc.

Qualifications

• A demonstrated and unwavering commitment to racial and economic justice.
• 1-3 years in a similar role; experience in any of the program areas is a plus.
• Advanced time management and project tracking skills to support teams to meet all deliverables and deadlines across multiple projects.
• Excellent written and verbal communications skills.
• Excellent organizational skills and attention to detail, ability to effectively prioritize and manage multiple and sometimes competing tasks.
• Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency and drive to achieve results.
• Advanced computer skills, including Microsoft Office, PowerPoint, Google G Suite, Zoom, and CRM such as Salesforce.
• Basic design skills and sensibility.
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision.
• Event management and logistics management.
• Outstanding interpersonal skills, including the ability to work effectively and efficiently with diverse staff and partner organizations.
• Tact, poise, professionalism, diplomacy, and, importantly, a great sense of humor.

Position Summary

The Office of the Executive Vice President houses the Executive Vice President and Vice President of Programs. Together, these functions have overall strategic and management responsibility for all program areas and support the overall strategy for the organization. The Coordinator for the office is responsible for supporting the EVP and VPP through a combination of project management, writing and editing, research, and high level administrative and relationship support functions.

Work Environment

• This position will support two PolicyLink program teams through the Office of the Executive Vice President.
• This role reports to the program leads of the two teams assigned. Managers may be located in the Pacific, Central, and/or Eastern time zones.
• This position is remote, with travel required for periodic team gatherings.

Position Type

Exempt, 100% full-time, 40 hours per week.

Compensation

The salary range for this position is $70,000 – $78,000. PolicyLink offers competitive salaries based on the experience and skills of employees. Additionally, PolicyLink provides an excellent and comprehensive benefits package that includes medical, dental, vision, 401k match, ancillary benefits, access to Flexible Spending Accounts, and generous leave benefits.

To Apply:

We accept online applications only.

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Please note: No phone calls please. Only those selected to participate in our hiring process will be contacted.

EQUAL OPPORTUNITY EMPLOYMENT

PolicyLink strongly values equity and believes in a just and fair society where all can participate, prosper, and reach their full potential. We work towards a more inclusive world and as such we are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, skin color, ethnicity, religion, gender, sexual orientation, national origin, disability, age, marital status, military status, pregnancy, or parenthood. PolicyLink is committed to maintaining a diverse and multicultural working environment.

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