Contracts Manager

About the Organization:

New Moms believes in the strength, skills, and potential of young moms. Our comprehensive approach provides housing, job training, academic coaching, and family support to give moms and their children a path to lasting success. Combining behavioral research, proven methodology, and 40 years of real-world experience, New Moms has established an equity-driven model for generational change, challenging the barriers caused by systemic poverty and racism.

Our Commitment to Equity:

New Moms prioritizes racial equity as a strategic and organizational imperative. Strong candidates will be committed to integrating diversity, equity, and inclusion (DEI) values into their work goals and will be evaluated on their impact.

About the Job:

The Contracts Manager provides leadership and direction in the management of assigned contracts and finance functions. This position supports the agency’s vision, philosophy and values in the comprehensive delivery of supports to young mothers and their children through the delivery of impeccable communication and reporting with contractors. The Contracts Manager will champion all New Moms values including our commitment to diversity, equity and inclusion, in both strategic planning and performance. The position is located at New Moms’ main office in the Austin neighborhood of Chicago. Starting Salary: $55,000

Key Job Responsibilities:

• Manages assigned contracts/grants. Establishes and maintains relationships with point of contact for each funder. Ensures complete files on all contracts/grants.

• Develops and maintains a calendar of all fiscal and programmatic renewal, reporting, and vouchering/billing deadlines for assigned contracts/grants

• Works with Development and Finance teams to complete and execute annual contract renewals including contract rollover, open bids, and work plans on all assigned contracts/grants

• Works with program staff to submit all monthly, quarterly, and annual programmatic reports to assigned funders

• Completes monthly, quarterly, and annual fiscal reports and vouchers/billing submissions on all assigned contracts/grants, including annual budgets, budget to actual reports, and budget revisions

• Prepares for and is the main point of contact for all fiscal audits on assigned contracts/grants

• Assists Finance Department with other accounting functions, including employee payroll allocations, monthly financial statements, and maintaining vendor files

• Participates in professional seminars or conferences to enhance professional development and job skills

• Supervises interns, as determined by supervisor

• Regularly participates in agency and program staff meetings, as well as professional group seminars or conferences to enhance professional knowledge and job skills

• Performs other related duties as assigned

Qualifications:

• Bachelor’s Degree or equivalent work experience

• Minimum of three years accounting or contracts management experience

• Experience working with government contracts in a non-profit environment preferred

• Experience working with NetSuite preferred

• High attention to detail and results-oriented approach to work

• Proficiency in the use of personal computers and Microsoft software applications, especially Excel

• Excellent communication skills, both oral and in writing

• Ability to communicate well with a diverse pool of stakeholders

• Must enjoy working with a cross-sector team within the organization

• Excellent relational skills

• Ability to manage multiple responsibilities, projects, and deadlines concurrently

• Valid driver’s license, with safe driving record and valid insurance

• Access to a reliable car required

Other Considerations:

• New Moms employees are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption through the Director of HR.
• This is an on-site position with a primary office at our Austin location. This position is eligible for a hybrid work schedule which could include up to 3 days per week of remote work if requested. All staff are required to be in the office on Tuesdays, which is our company Core Day.

New Moms’ Benefits: We offer a comprehensive benefits package to full-time employees including health, dental, vision, disability, and life insurance; matching on retirement savings up to 3%; 15 paid holidays; and generous paid time off. We also offer several unique benefits to New Moms: discounts on Bright Endeavors products, free optional spiritual direction services, and half days on Fridays in the summer. Our Flexible Work Options policy allows for staff to work some hours remotely once training is complete. For licensed employees, you will receive over 20 free CEU's during onboarding and an additional 1.5 free CEU's/month throughout employment. We promote professional development and provide time for you to attend other external trainings opportunities as well.