Company Secretary Associate

Climate Fund Manager’s (CFM) is seeking to strengthen its Governance team based in Claremont, Cape Town, South Africa, with a smart, pro-active Company Secretary reporting to the Senior Governance Manager in order to manage its governance function regarding CFM and all CFM Funds.

This includes all related Company Secretarial functions, and indirect oversight of related activities in the Funds, assets and committees across all regions, including South Africa, the Netherlands, Asia and Namibia.

CFM was established in 2015 as a joint venture between the Dutch development bank FMO based in the Netherlands and Sanlam InfraWorks – part of the Sanlam Group of South Africa. Headquartered in The Netherlands, our offices span across the emerging markets we serve, located in Singapore, South Africa, and Colombia.

As one of the leading blended finance investment managers, our business is focused on responding to the climate crisis. We use blended finance structuring to attract public and private capital to invest in high-impact sectors in emerging markets aimed at addressing the thematic areas of climate change mitigation and adaptation, including renewable energy, water and oceans, sustainable land use, and sustainable cities.

Key Duties and Responsibilities

Company Secretarial Function

• Preparation, planning and scheduling of all board, board sub-committee, deal screen and investment committee meetings, which includes annual work plans and meeting schedules, preparation of agendas, managing of stakeholders, compiling meeting papers, timely circulation of meeting papers, taking and timeous circulation of minutes and managing the execution and closing of matters arising from meetings.
• Preparation of Board and Committee Charters
• Maintaining governance registers and trackers in respect of meetings, resolutions and matters arising from meetings
• Support in respect of the appoint­ment, resignation and removal of directors and committee members
• Managing process in respect resolutions and other decision-making activities across all board, board sub-committees and fund committees to ensure compliance with Constituent documents
• Managing compliance with Know Your Client (KYC) requests on CFM and CFM funds, as well as maintenance of records to adequately and timeously respond to the KYC requests.

Corporate Governance

• Support the Senior Governance Manager in advising and assisting directors and committee members on their fiduciary and other governance responsibilities by providing guidance on their responsibilities and duties and how to properly discharge them.
• Ensure adherence to the internal governance processes.
• Reviewing legislative and regulatory developments and ensuring awareness of all relevant law and legislation and provide guidance and advice on good governance and changes in legislation.
• Ensuring company's details are accurate and meet legislative and regulatory requirements.

Qualifications & Experience

• Law degree or equivalent.
• A qualification in Company Secretarial & Governance would be beneficial.
• 3 – 5 years’ post qualification experience, preferably in a company secretarial and corporate governance role within the Financial Services industry
• Experience and updated knowledge of compliance, including corporate governance and corporate housekeeping.
• Ability to prepare agenda, draft minutes, compile and maintain secretarial records, company law and filings, supporting internal and statutory audit

Competencies

• Devotion to quality: Demanding a high quality of provided services, and acting accordingly
• Performing under pressure: maintaining an effective performance under pressure, or when faced with setbacks and disappointment
• Planning: systematically organising activities and setting time frames, setting priorities
• Results oriented: being focused on achieving objectives and results, persevering in the face of adversity
• Organisational sensitivity: recognising the impact of one’s own decisions or actions on other parts of the organisation
• Social skills: being able to successfully establish contact with others
• Analysing and forming opinions: being focused on examining matters in a systematic way
• Ability to work in a fast-paced, performance driven environment