Communication and Administration Trainee

KOPILA VALLEY SEWA SAMAJ

VACANCY ANNOUNCEMENT for Kopila Valley Alums

Communication and Administration Trainee

Kopila Valley Sewa Samaj (KVSS)

Kopila Valley Sewa Samaj is a local non-government organization, envisions “a nation where children are educated, safe, and loved.” based in Surkhet, Birendranagar, office in Nepal, we oversee programs in rural Nepal including a school, a children’s home, and a women’s training center, and programs such as sustainability, future support to the children, and safe home for adolescent girls. Our mission is to change the world by empowering Nepal’s children.

Role Overview

This role plays a crucial role in supporting communication, which is essential to our mission, as it forms the foundation of both our communication strategies ad IT infrastructure. This role involves assisting with various communication initiatives, enhancing administrative processes, and contributing to the overall efficiency of the organization. The trainee will work closely with the communication team and administrative staff to ensure effective communication with stakeholders, efficient management of resources, and a conducive work environment.

This role provides an excellent opportunity for professional growth and hands-on experience in the field of communication and administration within a dynamic nonprofit organization committed to serving the community.

Core Responsibilities

1. Communications and Digital Media Support roles.
2. Visual Media Coordinator, Content Curator and Lab-based Admin roles.
3. Communication and outreach-based roles.

Detailed Areas of Responsibilities

The Communications and Administration Trainee will be mainly responsible for overseeing the following areas of responsibility:

1. Communications and Digital Media Support roles

• General understanding and knowledge of handling corporate communications, IT support tasks, or both.

• Eagerness to learn and manage digital media, including collecting and securing approvals for photos and information.

• Familiarity with office productivity software and systems.2. Visual Media Coordinator, Content Curator and Lab-based Admin roles

• Learn and initiate the process of capturing high-quality photos and videos of all events taking place at KVSS as per the organizational policy.

• Maintain these visuals in our designated digital drive for easy accessibility and archival purposes.

• Keep a tab on all digital equipment to ensure their proper functioning and availability.

• Travel to market often to ensure the availability of IT related resources and materials in Computer lab at all the times.

• Assist in writing success stories, human interest stories and in documenting for websites and publications.

3. Communication and outreach-based roles

• Assisting in the preparation of information materials such as press kits, press releases, fact sheets, calendar and brochures for the media and other target audiences such as donors and government agencies.
• Translation of documents from Nepali to English and vice-versa.
• Preparing or improving presentations’ quality.
• Assist in preparing reports on events, workshops, and seminars.
• Other activities as assigned by the supervisor.

Further Responsibility

• Build positive working relationships and environment in the organization by bringing solutions to the discussion table.
• Demonstrate professionalism in all interactions and execution of duties.
• Report to the line manager every week, and as needed in case of urgent issues.
• Willingness to adapt to the dynamic needs of the organization and its programs. Flexibility to work outside of standard office hours if required for program support.
• Cultural sensitivity and an understanding of the diverse communities Kopila International serves.
• Admin work related to the job requires frequent travel.
• Ensure and enforce confidentiality in collected information/data as per school codes.
• Embrace and support the values of gender equity, social inclusion, and sustainability.

The above list of responsibilities is not comprehensive, and the Communication and Administration Trainee may be required to take on additional responsibilities, as determined by his/her manager.

Note:

Only the Kopila Valley Alums are eligible to apply for this position.

This job description is subject to change based on the evolving needs and requirements of the Communications Department and Kopila Valley Sewa Samaj.

Key Characteristics

• You believe that we can change the world in the blink of an eye.
• You believe in making decisions that put children first.
• You are self-motivated, organized, and approachable.
• You enjoy creating systems, keeping records, and increasing efficiency.
• You are always looking for new ways for our team to work smarter instead of harder.
• You are detail-oriented and conscientious. You make sure nothing slips through the cracks.
• You have a strong work ethic and a willingness to pick up new skills. You are comfortable multi-tasking.
• You are experienced and comfortable talking with a wide range of people from nursery children to government ministers.
• You are positive, patient, and a clear communicator who is comfortable working with both Kopila Valley staff in Nepal and the BlinkNow staff in the United States.
• You are an empathetic person, with a knack for putting out fires before they start and soothing conflicts brewing beneath the surface.
• You require little supervision and are flexible. You understand that you will be wearing many hats in this role, many of which are not explicitly included in this job description.

Desirable Skills

• Knowledge in organizing and managing visual content within digital storage systems
• Ability to create content for websites, publications, and event documentation
• Skills in translating documents between Nepali and English
• Capable of preparing and improving presentation quality
• Driving skills with driving license at least a two-wheeler

Requirements

Education:+2, PCL or any other relevant degree equivalent to +2 level is mandatory. Pursuing a bachelor’s degree in communications, Information Technology, Journalism, Mass Communication or a related field is an added advantage.

Experience: Preferred experience of one year, especially in the communication field in a
non- profit organization is an added advantage. Fresher with an aptitude for working in development sectors are highly encouraged to apply.

Language: Fluent in English and Nepali would be an added advantage. Excellent writing skills with experience in drafting emails and corporate communications.

Other Qualifications: Team player, good presentation skill, initiator, ability to use computer tools, and passionate about working with children and vulnerable populations.

Application Deadline: 21 April 2024

Keywords

CommunicationAdministrationTraineeDigital MediaVisual MediaCoordinatorContent CuratorLab-based AdminOutreachTranslationPresentationsReportsGender EquitySocial InclusionSustainability