Charity Administrator

Working location: Remote

Start date: ASAP

About GVI

Our planet is in crisis and inequality affects people around the globe. At GVI, our teams are choosing to take action. We bring a range of specialised skills together for a common goal: supporting a more sustainable future.

GVI’s Charitable Programs have been connecting thousands of change-makers,  with sustainable impact projects for over 25 years. Our programs are led by our partners who are local to the communities we were based in, and focused on making a long term, data-driven, sustainable impact. And we’re serious about ethics and sustainability – we partner with expert locally-led organisations and align ourselves to the United Nations Sustainable Development Goals (UN SDGs).

Working at GVI is fast-paced and fun. We value passion, authenticity and innovation, and we treat each other with respect. But we can do better than words to show you who we are! To see what it's really like to work for GVI, click here.

About the role

GVI Charitable Programs is seeking a dedicated and organized Charity Administrator to join our team. The Charity Administrator will play a critical role in providing administrative, financial, and communication support. The successful candidate will be passionate about making a difference, detail-oriented, and able to multitask in a fast-paced environment.

Role and responsibilities:

• Coordinate Trustee meetings, take minutes, and distribute agendas.
• Contact alumni of GVI as required to introduce them to GVI Charitable Programs and get them involved in awareness raising and donation raising.
• Update GlobalGiving pages with current fundraisers and submit any necessary compliance information.
• Provide program managers with a summary of donations received and chase any reports as required.
• Serve as a liaison between GVI and GVI Charitable Programs to ensure effective communication between the two organizations and alignment.
• Support fundraising activities by maintaining donor records, processing donations, sending tax-deductible receipts, and assisting with grant applications.
• Respond to inquiries from volunteers, donors, partners, and the public in a timely and professional manner.
• Assist in the creation of promotional materials, newsletters, and social media content.
• Maintain the website and keep information up-to-date.
• Maintain up-to-date contact lists for stakeholders and distribute relevant information as required.
• Assist in the preparation of reports for internal and external stakeholders.

Compliance and Reporting

• Ensure compliance with relevant laws, regulations, and policies, including data protection and privacy.
• Coordinate and support internal and external audits as required.

About you

If you are ambitious, purpose-driven, and you have a great sense of humour,  we want to meet you. As an organisation, we know that welcoming a broad range of people with unique identities makes us a more powerful workforce and we are committed to evolving our diversity, equity and inclusion practice.

Personal attributes:

• Outstanding interpersonal and communication skills (verbal and written) with the ability to connect with candidates and team members across the globe
• Effective team player with a growth mindset, and a strong desire to help people
• Technologically savvy - with the ability to manage job ads across different digital platforms as well as learn new applications and software
• High sense of urgency, with the ability to multitask, prioritize, high attention to detail and organize yourself effectively
• Flexible, adaptable self-starter who is proactive and always open to innovating and trying something new

Professional skills and experience:

• At least 2 years of experience in an administrative role, preferably within a non-profit or charity organization.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks.
• Excellent communication skills, both written and verbal, with a high level of proficiency in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM software.
• A passion for making a positive impact and a strong commitment to GVI's mission and values.
• Experience with graphic design, social media management, or event planning is desirable.

Benefits

We’re not interested in empty perks like having a coffee culture. We do have coffee – if you join our central team in Cape Town, you could find yourself roped into coffee and snack challenges if you visit the office, but you could just as easily be taking your morning coffee at Roots cafe, high in the mountains of northern Thailand if you work on a base. Here’s what our global team enjoys:

• Social fund
• Training fund
• Half days on the first Friday of each quarter
• Collaborative, flexible culture
• Transparency – hear directly from the CEO consistently
• We laugh a lot, genuinely care about and support each other, and do the occasional dress-up

You can find out more about the type of work GVI does and who we are as an organisation here.

To apply

Please submit your resume and cover letter. In your cover letter, please explain why you are interested in joining GVI and how your skills and experience align with the Charity Administrator role. We look forward to hearing from you!

GVI is committed to providing equal employment opportunities and values diversity in our organization. We encourage applications from all qualified candidates, regardless of race, color, religion, gender, sexual orientation, age, disability, or national origin.

Please note: We will do our utmost to respond to all applicants, however, given the large volume of applications we receive, this isn't always possible. If you do not hear back from us within three-four weeks, please take it that on this occasion your application was unsuccessful.