Associate Project Formatter - Document Coordinator/Formatter

About the opportunity

SWCA Environmental Consultants has an opening for a dual-role Document Coordinator and Formatter to support our Technical Editing Team. This fast-paced, office-based position requires skills in both logistics and document formatting. You will work independently to schedule 9 editors/formatters and assign and track 50+ documents per week through our editing and formatting process. The right candidate is flexible, loves logistics and communicating with people throughout the day, works well with minimal supervision, can quickly prioritize and reprioritize deadlines, and is adept in Word and Adobe Acrobat.

In your coordinator role, you will 1) assign reports to editors/formatters with an eye to prioritizing deadlines and 2) ensure that editors/formatters have a steady flow of assignments. You will facilitate clear, detailed communication between project managers and editors/formatters to ensure workflow efficiency and appropriate prioritization of assignments. In your formatting role, you will use SWCA or client/agency templates to format client deliverables in Word and Adobe Acrobat.

This is a full-time, permanent position and can be remote. Work hours are 8:30 A.M. to 5:00 P.M. Mountain Time.

What you will accomplish

• Manage workload leveling across the Technical Editing Team to meet report deadlines and balance editing/formatting workloads as deadlines and priorities change and new requests arrive.
• Ensure that all editors/formatters have a steady workload allocated according to deadlines and staff schedules.
• Communicate effectively with project managers to resolve document questions, coordinate changes in schedule, and address adequacy of project budgets and schedules.
• Provide problem solving and flexibility to help project managers meet project and client needs.
• Format reports (usually containing text, tables, maps and other graphics, and appendices) using SWCA or client/agency templates and style guidelines.
• Create, combine, and manipulate PDFs in Adobe Acrobat. Add bookmarks and hyperlinks for navigability.
• Work quickly under tight deadlines while maintaining an appropriate level of quality.
• Collaborate and coordinate with other schedulers to load level and provide backup.

Experience and qualifications for success

• Minimum of 2 years of relevant experience.

• Command of MS Word, especially the styles function, and an understanding of templates.

• Proficiency in Adobe Acrobat, Office 365, SharePoint, Zoom, and Outlook.

• Excellent organizational and logistical skills.

• Excellent interpersonal skills and commitment to teamwork.

• Excellent attention to detail; ability to track and follow through on rapid-fire emails and requests.

• Ability to multitask effectively in a fast-paced environment.

• Ability to work effectively under pressure and establish priorities under tight deadlines.

• Ability to maintain a high degree of flexibility throughout the day as project schedules and needs change.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full-spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email accommodations@swca.com or call 480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response.

Employees in this position are eligible for consideration for SWCA’s annual bonus program, which provides awards based on individual and organizational performance. To review additional benefits associated with this position, click here: https://www.swca.com/careers/totalrewards/benefits

EOE -  women, minorities, individuals with disabilities and veterans are encouraged to apply.

#LI-LP1

Seniority Level

Associate

Not ready to apply? Connect with us for general consideration.