Who we are
eHealth Africa (eHA) designs and implements data-driven solutions and technologies to improve health systems for and with local communities. eHA’s technology works in low connectivity settings, and smartly uses data to drive decision-making by local governments and partner agencies to get optimum results.
We leverage our staff and department expertise across five programmatic areas:
- Health Delivery Systems
- Public Health Emergency Management Systems
- Disease Surveillance Systems
- Laboratory & Diagnostic Systems
- Nutrition & Food Security Systems
In each of these programmatic areas, we partner with governments, communities, nonprofits and other stakeholders to generate holistic solutions, because we believe that every community deserves access to the types of tools that can enable them to lead healthier lives.
Purpose of the position
The Associate Manager, Procurement provides an establishing and managing a robust system of procurement for eHA. This position supports the procurement process in Country Offices in compliance with the eHA Procurement Policy and Guidelines and per specific requirements by Institutional donors and other large donor's guidelines.
What you’ll do
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:
- Serves as procurement and contracting expert for eHA, with responsibility for the Nigeria procurement of a wide variety of goods and services, some associated with highly complex (technically and legally) contracts and procurement and construction/infrastructure activities.
- Facilitate the preparation of Bill of Quantities (BOQ)
- Review of proposals/quotations for conformity with the BOQ
- Daily assist in the buying of goods and services from external sources via a competitive process, in compliance with eHA’s procurement policy and guidelines; and specific donor requirements as applicable.
- Ensures quarterly procurement plan is prepared and takes lead in the preparation/presentation of status update to the executives.
- Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.
- Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.
- Provide feedback to vendors on reasons not being selected after a competitive process is completed.
- Collaborate with the procurement manager in formulating strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects.
- Ensures effective use of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement; elaboration (whenever necessary) of changes on the procurement processes monitoring system and mechanisms for the purpose of their enhancement.
- Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of goods and services.
- Analyzes and evaluates procurement requests and ensures appropriateness of technical specifications.
- Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
- Establish and negotiate contract terms and conditions, and maintain supplier relationships.
Prepare and maintain purchasing records, reports and price lists
- Lead the bidding process for more complex procurement.
- Manage and Monitor the procurement flow through the ERP system.
- Prepare a reconciliation report from the ERP system
- Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual details.
- Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties.
- Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.
- Administer contract performance, including delivery, receipt, warranty, damages and insurance.
- Assist in the development of specifications for equipment, materials, and services to be purchased.
- Reconcile or resolve value discrepancies between invoice and received.
- Perform any other incident-specific related duties, as required by the functional supervisor.
- Attends and participates in staff meetings, training classes and supervision.
- Provide on the job training to subordinates
- Adheres to Policies and Procedures.
Who you are
The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job.
- B.Sc. and/or a master’s degree in Building/Structural Engineering, quantity surveyor, Business Management, Procurement, Contract Management and/or Administration or a related field. A professional certification is necessary
- Minimum of 5 - 7 years on the job experience, at least 3 years in senior level role NGO experience is an added advantage.
- Procurement & contract management knowledge & experience, Vendor & relationship management, advanced level presentation skills.
- Proven experience in BOQ development and interpretation
- Experience in building/infrastructure project management will be a great advantage
- Proven ability to lead and manage multidisciplinary/diverse teams, as well as mentoring teams.
- Supply chain work-related skill, knowledge, or experience is considered an asset.
- Strong analytical skills, judgment and decision-making, conflict management, negotiation and time management skills
- Must have organizational skills to arrange data and retrieve data in a timely manner.
- Good knowledge and understanding of Procurement processes, policy, and systems.
- Must have an eye for detail to ensure that correct information is noted and recorded.
Strong interpersonal skills.
- Good knowledge of planning and forecasting processes; accounts payable and operational controls; sourcing and procurement techniques as well as dexterity in “reading” the market Stakeholder Engagement and Management
- Strong IT skills including good knowledge of the use of SAGE X3, Quickbooks and Google suite etc.
- Proficiency working within specialized software utilized in program
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate but can become louder at times due to group discussions or activities. eHA is a tobacco-free environment.
Above all
We believe strongly in our mission and our core values and our teams are most successful when they do also.
IMPACT & QUALITY:
We push ourselves to maintain high standards ensuring that we produce the most meaningful results in everything we do, no matter how big or small.
INNOVATIVE PROBLEM-SOLVING:
We maintain a worldview driven by possibilities, not limitations. We take smart risks and foster an environment where creativity and innovation thrive.
INTEGRITY:
We are honest and truthful in our work. We always do what is right, even when it is not easy. We put our values into practice and hold each other accountable.
Qualified female candidates are strongly encouraged to apply.