Associate Director, Finance – Grants and Contracts

Associate Director, Finance – Grants and ContractsJob Summary

CPI is looking for an exceptional Associate Director, Finance – Grants and Contracts to support our global offices implementing our programs across the globe. The position reports to the Chief Financial Officer (CFO). The Associate Director, Finance – Grants and Contracts will be responsible for overseeing the end-to-end process of project financial management as well as for the oversight of all project-related financial compliance, audit and reporting activities. Working closely with the Grants Finance Manager and local office finance staff, you will be part of a team enabling the successful delivery of our programs while ensuring compliance with donor requirements and sound financial management. The Associate Director, Finance – Grants and Contracts works independently and with the program and operations staff to provide improvement of the entire process of project financial management, compliance, reporting and grant-specific auditing. You will have the opportunity to work for an innovative global organization with a highly motivated team.

Primary Duties & Responsibilities

• Oversee the accurate, consistent, and timely financial reporting and compliance of the organization’s grants and provide guidance on their financial management to project managers.
• Review and understand grant terms and conditions before signature to guarantee compliance with funder requirements.
• Oversee donor due diligence financial reviews and financial assessments by external agencies.
• Review significant and complex proposal budgets ensuring reasonableness, financial sustainability and accuracy; advise on budgeting procedures to promote efficient performance.
• Ensure the successful implementation of grant set-up, orientation and trainings to educate project staff and downstream partners on the criteria and requirements necessary to manage each award.
• Conduct post-award grant financial monitoring including oversight of budget performance and budget modifications, ensuring changes and costs charged are both allowable and allocable.
• Participate in meetings with project managers, award agencies, and implementing partners to resolve any financial inquiries.
• Review requests and oversee subrecipient financial reporting and conduct financial due diligence of implementing partners; approve grantee financial reports, payment requests, and ensure resolution of review findings if any.
• Develop and maintain policies, procedures and guidelines, provide on-going staff training on project budgeting, project finance management and donor source financial rules.
• Develop systems and tools for the improvement of budgeting and reporting processes.
• Prepare month-end/quarter-end project risk and compliance summary reports and collaborate with programs and other support departments to ensure adoption.
• Oversee the processing of grant cancellations, amendments, and invoice adjustments ensuring activity is accurately reflected in ERP systems.
• Partner with CFO on producing financial schedules and calculations required by donor agencies.
• Partner with accounting team on grant-specific audits and ensure the maintenance of organized records and documentation to facilitate audit readiness and completion.
• Partner with the CFO and Senior Management in budgeting, analysis, strategic planning.
• Other duties as assigned.

Summary of Key Qualifications

• 5+ years’ related experience in non-profit finance or grant administration demonstrating thorough experience and knowledge of cost accounting, financial management systems and Federal OMB CFR-200 requirements. Experience with European governmental funding a plus.
• A demonstrated understanding of GAAP accounting, financial reporting and restricted grant funding as they relate to non-profit/international NGOs.
• Track record of managing sub-granting/subcontracting programs, creating budgets, and evaluating internal controls.
• Strong oral/written communication, listening, and interpersonal skills to effectively collaborate with others and influence decisions. Experience training and developing practical skills in others.
• Highly organized with great attention to detail and accuracy.
• Must be self-motivated, resourceful, results-oriented, and able to manage multiple tasks with conflicting priorities and deadlines.
• Ability to work independently and within a team environment.
• Demonstrated ability to identify and solve problems and bottlenecks. Track record of sound judgement, with ability to both anticipate and communicate the business and financial implications of decisions made.
• Expertise of principles and practices of contract/grant administration and monitoring and budgeting.
• Experienced in Sage Intacct or similar ERP systems, and MS Office, Excel (pivot tables, VLOOKUP, etc.)

Keywords

FinanceGrantsContractsComplianceFinancial ManagementBudgetingReportingAuditNon-profitNGOERP SystemsSage Intacct