Asset Inventory and Register Clerk - Open to Iraqi nationals only

Title: Asset Inventory and Register Clerk

Location: Erbil

Start Date: 1 Nov 2024

ABOUT US

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

JOB PURPOSE

NP Iraq is seeking a casual worker to conduct a comprehensive assets inventory of its Erbil office and Guesthouses and update the existing assets register. This task is essential to ensure accurate records of office property and facilitate efficient management.

OBJECTIVES

• To conduct a thorough inventory of all offices and guesthouse assets, including furniture, equipment, and supplies.
• To update the existing assets register with accurate information, including asset description, serial number, purchase date, and value.
• To reconcile the inventory results with the existing register to identify discrepancies and ensure data accuracy.
• To provide recommendations for improving asset management practices and preventing losses.

SCOPE OF WORK

• Inventory:
  • Conduct a physical inventory of all office and guesthouses assets located at NP Erbil premises.
  • Record detailed information about each asset, including:
    • Asset description
    • Serial number (if applicable)
    • Purchase date
    • Purchase value and related grant
    • Location within the office
  • Tag the assets as necessary for identification and verification.
• Register Update:
  • Update the existing assets register with the inventory data.
  • Verify the accuracy of existing register entries against the inventory results.
  • Identify and resolve any discrepancies or inconsistencies.
  • Add new assets to the register as needed.
• Recommendations:
  • Provide recommendations for improving asset management practices, such as:
    • Asset tagging and labeling
    • Regular asset checks and maintenance
    • Disposal procedures
    • Insurance coverage

DELIVERABLES

• A comprehensive inventory report containing detailed information about NP Erbil offices and Guesthouses assets.
• An updated assets register with accurate and complete data.

Confidentiality

The casual worker will be required to maintain confidentiality of all NP Iraq information and data accessed during the course of the assignment.

Qualifications & Preferred Skills

The consultant should have experience in:

• Conducting asset inventories
• Updating and maintaining asset registers
• Analyzing and interpreting asset data
• Preparing detailed reports
• Hands on the use of Microsoft excel

The casual worker will be under the supervision of the Logistics Officer.

Please note: This ToR is a general outline and may be subject to modification or amendment during the engagement process.

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) through our website detailing their experience and how they qualify for the role. Incomplete applications will not be considered..
• The closing date for applications is 24 October 2024.
• Interviews will be conducted on a rolling basis. Candidates may be identified before the closing date.
• Only nationals from Iraq will be considered for the position.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.