Administrative Support Assistant

Descrizione

Xylem |ˈzīləm|

1. The tissue in plants that brings water upward from the roots;

2. a leading global water technology company.

Xylem, a leading global water technology company dedicated to solving the world’s most challenging water issues, is the leading global provider of efficient, innovative and sustainable water technologies improving the way water is used, managed, conserved and re-used. Our international team is unified in a common purpose: creating advanced technology and other trusted solutions to solve the world’s water challenges. We are committed to creating an organization of inclusion and diversity, where everyone feels involved, respected, valued and connected, and where everyone is free to bring their authentic selves and ideas.

If you are excited and passionate about helping us #letssolvewater, we want to hear from you! For more information, please visit us at www.xylem.com​.

We Offer You More Than Just “A Job”

• Professional Development – To advance the capabilities of our people, we offer a wide variety of experiences to support our employees’ professional growth and continuous learning.
• Total Rewards – We offer comprehensive programs for compensation, benefits, recognition, learning and development, work-life integration and corporate citizenship.
• Watermark – Watermark is our corporate social responsibility program working to provide education and access to safe water to ensure healthy lives, gender equality, and resilient communities. Employees have the opportunity to learn and volunteer on various water-related projects.
• Employee Networks – Our Employee Networks provide a professional, supportive network for employees from diverse backgrounds, including Women’s, LGBT+ and Allies, Veteran’s, People of Color and Allies, Emerging Leaders, and Working Parents Networks.

The Role: Smith-Blair, a Xylem brand, seeks to hire an Administrative Assistant to provide confidential analytical and administrative support to the Operations team including Human Resources and Finance departments.  We are looking for an individual who is efficient and has the ability to multi-task, while maintaining confidentiality which is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Essential Duties/Principal Responsibilities:

• General Office duties.
• Coordinates activities between departments and outside parties.
• Gathers information and prepares reports.
• Work is generally of a critical or confidential nature.
• Distribution of incoming and outgoing mail.
• Coordination of visitors including ordering supplies and lunches.
• Filing, sorting, copying and maintaining records in one or more databases.
• Providing administrative support to special projects such as cycle counting, annual inventories, system by tracking data, scanning materials, compiling data, copying and filing.
• Employee access database and badge card printing.
• Running weekly and monthly reports.
• Payroll backup and attendance tracking.
• Training support and recordkeeping.
• Other assignments as they occur in various functional areas
• Participation in Xylem Watermark volunteer activities.

Minimum Qualifications: Education, Experience, Skills, Abilities, License/Certifications

• High School diploma; Associates (+) degree desired.
• 100% confidentiality.
• Working experience in an administrative position of 3-5 years.
• General office skills – good organizational skills – work well in fast paced environment
• Proficient in MS Office (Excel, Word, & Outlook)
• Must have good and effective written and verbal communication skills.

Physical Demands:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Light lifting (10-20 lbs.), office environment with some exposure to manufacturing production floor.
• Regularly required to sit or stand, walk, reach, bend, kneel or stoop and move about the facility.
• Regularly required to listen, talk to, and see employees on a daily basis.

Work Environment:

(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Office: Standard office equipment; work usually performed in an office setting free from any disagreeable elements.
• Standard weekly job hours: 40 hours
• Work hours may keep individual after hours or be required to work weekends based on production demand and schedule.

Xylem is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.