Administrative Specialist

About the opportunity

SWCA's San Diego Natural Resources Program is actively seeking an administrative support professional to join our multi-disciplinary team in San Diego, California. This is a regular, full-time hourly position, and pay will be based on individual qualifications and experience. The position reports to the San Diego office and is in-person.

This position will require phone and email communication with clients as well as assistance with office logistics coordination, safety, and administrative tasks. Additional tasks include management of inbox traffic and answering an urgent customer hotline.

Our San Diego office offers a unique work environment and specializes in Natural Resources, Cultural Resources, and Permitting.

What you will accomplish

• Answer phone/email requests for environmental support as well as office main phone line.
• Support an inbox including sorting requests and forwarding to appropriate teams
• You will support the efficient deployment, successful project data collection, and safe return of our field staff across Southern California.
• Duties will include organizing safety gear, securing travel, outgoing and incoming forms and data, and tracking expenditures and reconciling billing for these projects.
• You will serve as the Office Safety Representative Administrator and help coordinate safety initiatives.
• Help coordinate SWCA quarterly Gives Back events.
• Administrative tasks such as office supply orders, mail/FedEx, picking up groceries, maintaining break room, meeting coordination, taking company vehicle for service, ordering lunch and other office-related tasks.

Experience and qualifications for success

• Must enjoy working in a fast-paced, cross-functional team environment while working on interesting and challenging projects with tight schedule
• Preferred candidate will have organizational skills and have passing proficiency in MS-Office, MS-Outlook, and Internet/Intranet technologies; Smartsheet and GoogleEarth familiarity a plus
• Able to work independently and collaborate with a variety of colleagues and clients
• Will need to have a valid CA driver’s license

SWCA Environmental Consultants is a growing employee-owned firm, providing a full-spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email accommodations@swca.com or call 480-581-5378_. This contact information is for disability accommodation requests only. All other inquiries will not receive a response._

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply.

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Seniority Level

Associate

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