Administrative Specialist

About the opportunity

Do you thrive in the pursuit of excellence and providing the highest quality of support to both your colleagues and clients? A proactive problem solver who enjoys supporting a diverse group of technical specialists and delivering the highest-quality work. SWCA is seeking an Administrative Specialist to support the Sheridan, WY office.This will be a regular, full-time position.

Please provide a cover letter. Because communication skills and attention to detail are critical to this position, resumes without a cover letter will not be considered.

What you will accomplish

This position will be responsible for providing a suite of office administrative support activities, travel logistics coordination, event and regional group support and coordination, document production and mailing, organizing project records and files, inventorying and purchasing office supplies, maintaining vendor accounts, expense reconciliation, and other tasks as necessary.

In addition, the position will be an Office Safety Representative (OSR) Assistant to the main OSR in the office and work to manage health and safety compliance tasks, including the efficient deployment and safe return of our field staff across the Rocky Mountain Region and beyond, and safety supply management and inventory. Duties will include supporting the Lead Logistics Coordinator with organizing field equipment, scheduling vehicle fleet maintenance, booking travel, scheduling field staff, organizing outgoing and incoming field forms and data, tracking expenditures and reconciling credit card statements and coordination of project logistics with Project Managers and Directors.

Experience and qualifications for success

REQUIRED

• Minimum of a High School diploma (or GED equivalent)
• Minimum of two (2) years of experience in office management, logistics, or administrative assistance experience.
• Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment
• Demonstrated proficiency with MS Office applications including Teams, Word, Excel, PowerPoint and Outlook.
• Ability to assertively negotiate rates with hotels and manage relationships with car rental agencies.
• Must have a current and valid drivers license, with the ability to drive multiple types of vehicles, trucks, and 4x4s.
• Must be able to run office errands with minimal notice during business hours.
• Willingness to jump into various types of tasks and learn new things to support our team as needs arise
• Experience with scheduling and meeting coordination.
• Ability to write and communicate clearly.
• Strong customer service approach and problem-solving ability.

PREFERRED

• Bachelor’s degree in business, accounting or related discipline.
• Experience working for an environmental consulting, engineering or construction firm.
• Experience with other software applications such as Adobe Acrobat.
• Experience with Deltek Vision or other CRM software; experience with SharePoint.
• Budget tracking, reporting, or equivalent experience.

SWCA Environmental Consultants is an established and flourishing environmental firm, providing a full spectrum of environmental compliance services. SWCA is an employee-owned company composed of environmental professionals who specialize in natural and cultural resource management, environmental planning, and regulatory compliance.

With offices across the United States, SWCA is one of the largest environmental compliance companies and consistently ranks among Engineering News-Record’s Top 200 Environmental Firms. We offer a team-oriented work environment, and a competitive compensation and benefits package, including an employee stock ownership plan (retirement) for full-time, regular employees. Some benefits are also available to on-call, temporary or part-time employees.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email accommodations@swca.com or call 480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply

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Seniority Level

Associate

Not ready to apply? Connect with us for general consideration.