Administrative Specialist

About the opportunity

Do you thrive in the pursuit of excellence and providing the highest quality of support to both your colleagues and clients? A proactive problem solver who enjoys supporting a diverse group of technical specialists and delivering the highest-quality work?  Looking for an opportunity to join an environmental firm? We are seeking an Administrative Specialist for our Lombard, IL office. This position is responsible for providing office administrative support, office reception, travel logistics coordination, document production, project and business development coordination, and serve as office safety representative. This is a part-time (26 to 34 hours per week), hourly position with potential to convert to full-time. This position reports to the Office Director. Pay will be based on individual qualifications and experience.

What you will accomplish

This position will be responsible for providing a suite of office administrative support activities, travel logistics coordination, event and regional group support and coordination, document production and mailing, organizing project records and files, inventory, purchasing office supplies, maintaining vendor accounts, expense reconciliation, and other tasks as necessary. The individual in this position will need to maintain a high attention to detail and have strong time management skills.  Confidentiality and professionalism will be always required.  Collaborate regularly with SWCA’s corporate office (HR, payroll, and accounting), other offices in the Central-East Region, and all levels of staff to promote SWCA’s business interests in adherence to its mission, vision, and values.

In addition, the position will be an Office Safety Representative (OSR) Assistant to the main OSR in the office and work to manage health and safety compliance tasks, including the efficient deployment and safe return of our field staff and safety supply management and inventory.

Other administrative duties as assigned, which may include but is not limited to receiving all office guests and deliveries; answering/routing all telephone calls; ordering office and kitchen supplies; assisting with expenses reports; and sorting/routing incoming mail and shipments; maintaining shipping and postage accounts

Experience and qualifications for success

• Minimum of a High School diploma or demonstrated equivalent.
• Ability to travel to and work from the Lombard office up to three days a week.
• Demonstrated proficiency in Microsoft Word, Excel, and Power Point (preferably Version 2010).

Preferred Qualifications:

• Associate degree or higher in business, administration, office technology or a related field.
• Experience with additional software applications such as Adobe Acrobat Professional.
• Previous administrative assistant or related job experience in a related, project-based industry (e.g., environmental services, architecture & engineering, construction).
• Experience with Deltek Vision.
• Experience supporting and coordinating marketing related activities.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.

Since its founding in 1981, SWCA has achieved a national reputation for providing its clients with professional integrity as well as creative solutions based on sound science. We offer an informal, team-oriented work environment, competitive wages, and a competitive benefits package, including an employee stock ownership plan (retirement). SWCA is proud to be an Equal Opportunity Employer and encourages women, minorities, individuals with disabilities and covered veterans to apply.

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Seniority Level

Associate

Not ready to apply? Connect with us for general consideration.