Administrative Assistant, India

Role

Administrative Assistant

Location

India

Who we are

Corporate & IT

At ELEVATE, we offer a unique and impactful career journey designed to empower our teams to influence change. Join our team for a truly international experience.  With 24+ offices globally (and still growing), you will have exposure to real issues that span the globe. Fasten your seatbelt for an energetic and dynamic experience where you will have exposure to and support our global best-in-class team across 100 countries from Finance to HR to IT.  In line with ELEVATE’s mission to use business and innovation to be a drive transformational change, this is your opportunity to lead the operations of an organization that is a driver of meaningful and lasting impact that effectively improves people’s lives and preserves our planet.  Our Corporate and IT departments are an essential part of our operations and play a strategic role in delivering our business goals.

Job overview at a glance

As an Administrative Assistant, the successful applicant will be expected to support business leaders and HR People Operations Manager.

Who you are

Are you thrilled by the idea of working in a business that aims tackle the world’s biggest challenges? Do you want to work:

• on environmental, social and governance issues
• with an amazing team of like-minded creative thinkers
• in a fast-paced dynamic environment
• for some of the biggest and most forward-looking brands in the world

Responsibilities

• Support Business Leads on all-round administrative duties:

1. Handle contractual issues
2. Verify and check bills / invoices and take care of the whole claims and expenses process
3. Schedule, plan and arrange logistics regarding business trips and meetings

• Support HR daily operations including but not limited to
  1. prepare employment contracts and contract renewal
  2. probation letter/reference letter etc,
  3. onsite employee’s onboarding
  4. visa applications
  5. Medical Insurance enrolment and termination
  6. payroll administration
  7. offboarding tasks
  8. Maintain and update employees’ record in HRIS system and HR Central Filing System
  9. Co-ordinate the staff activities
  10. Provide support in HR Ad-hoc Projects
• Take care the office supplies and maintenance
• Process and direct mail and incoming packages or deliveries
• Assist business leaders on email / contract / document drafting
• Improve the existing administrative processes and vendor management and negotiate with related stakeholders if needed

Qualifications

• Degree/ Diploma holder in Human Resources / Business Administration discipline
• 4+ years of office administrative / HR shared services experience, preferably in a MNC environment
• Knowledge in India Labour Law
• Fluent English speaking and writing is a must
• Proficient in MS Word, Excel and Power Point
• Good interpersonal and communication skills to all levels of stakeholders
• Flexible, agile and can easily adapt to a dynamic environment
• Extremely attentive to details and able to work under pressure
• Immediately available is preferable

Equal Opportunity Employer

ELEVATE is committed to creating a diverse and inclusive workplace and is proud to be an Equal Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by local law. Personal data provided by applicants will be treated as confidential information and will be used exclusively for employment purposes only.  Only short-listed candidates will be notified.  Applicants who are not invited for an interview may consider their applications filed for future reference.

To learn more about career opportunities at ELEVATE, please visit our Careers Page here: https://www.elevatelimited.com/careers/