Administrative Assistant

Overview

ABOUT THE POSITION

VHB is seeking an experienced Administrative Assistant to support a wide variety of administrative projects for our Orlando office.

Responsibilities

• Provide administrative support to office personnel

• Clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence and presentations

• Support facility operations with regards to supplies and equipment

• Work closely with project managers and Finance team to support administrative functions and processes, such as:

• Assisting with Project Set Up

• Assisting with the preparation of contracts and amendments.

• Coordinating contract terms and conditions review with internal Legal Counsel and clients.

• Assisting with the preparation of sub-consulting agreements

• Coordinating issuing Certificates of Insurance with our insurance company

• Assisting with monthly progress report preparation

• Coordinating with subconsultants and vendors for accounts payables

• Change agent for strategic and tactical improvements

Skills and Attributes

• Excellent administrative skills
• Strong leadership skills
• Ability to motivate and keep staff on task
• Extremely organized and focused
• Excellent written and communication skills
• Extreme attention to detail
• Ability to act with discretion, tact and professionalism in all situations
• Propensity for multi-tasking
• Works well independently or in a team environment
• Strong analytical and problem-solving skills
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams, Access, PowerPoint, Project, Visio)

Qualifications

• High school diploma or GED
• 2-5 years of office administration experience
• Experience working with multi-disciplinary engineering firm a plus

Hiring Salary Range: $19/hr - $24/hr.  However, the final agreed-upon compensation is based on individual education, qualifications, and experience.

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment.

Our people make us great! VHB provides a differentiating employee experience, which includes:

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us!

VHB is a proud Affirmative Action and Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of diversity, equity, and inclusion—supported by deep-rooted core values, one of which is diversity. All individuals receive consideration for employment based on their qualifications without discrimination for race/ethnicity, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, pregnancy, marital status, or any other basis protected by law.

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