Administrative & Operations Coordinator, Sang pour Sang Project

This position is subject to funding approval.

About Fòs Feminista

Fòs Feminista is as an intersectional feminist organization centered around the sexual and reproductive rights and needs of women, girls, and gender-diverse people. Led and governed by the Global South, Fòs Feminista works as an alliance of organizations in 40+ countries worldwide to advance sexual and reproductive health, rights, and justice. As the connecting fabric of this alliance, Fòs Feminista orchestrates transnational and transregional action, amplifies partners’ work, and promotes South-South learning and collaboration toward achieving common objectives.

Together with our partners, we provide access to sexual and reproductive health care, including contraception, abortion, and care for survivors of gender-based violence, and we reach young people with comprehensive sexuality education. We recognize that the ability of women, girls, and gender-diverse people to make free and informed choices about sexual and reproductive lives, including to access safe and legal abortion, is central to their life plans and to achieving gender and reproductive justice. As such, we are at the forefront of advocating for sexual and reproductive health and rights from an intersectional lens in national, regional, and global spaces, coordinating with our partners to ensure that diverse experiences, priorities, and voices of the Global South are represented in these spaces.

Fos Feminista, Equipop, PSI Europe, and the Global South Coalition for Dignified Menstruation (GSCDM) have formed a strategic consortium to advance feminist agendas and movement strategies for achieving menstrual health and dignity (MHD). Working in alliance with partner organizations in ten countries in Africa, Asia Pacific and the Caribbean, the Sang pour Sang project aims to transform the structural drivers of menstrual discrimination so that women, girls, and gender-non-conforming people in all their diversity have the information, services, and supplies, and  infrastructure they need to exercise their right to menstruate with dignity, free of shame, taboos, fear, embarrassment, pain, social exclusion, discrimination, and violence.

Position Summary

The Administrative& Operations Coordinator will be fluent in French and English and draw on 3+ years of experience and expertise in organizational or project administrative support role.  This role will involve providing operational support to the Global Advocacy for Change unit team and the Sang pour Sang project to ensure achievement of unit and project goals.

Supervisory Relationship

The Administrative & Operations Officer reports to the Chief Global Advocacy Officer.

Key Responsibilities

• Support the Sang pour Sang project related to the preparation of contracts, sub-grant agreement, collection of support information, processing of disbursements and monitoring of all parties involved.
• Support the preparation of contracts, collection of support information, processing of disbursements and monitoring of all parties involved.
• Fulfill purchase order requests, ensuring accuracy and completion of the information before sending for signatures.
• Comply with procurement policies by gathering, drafting, and sending for signatures all necessary materials.
• Organize and schedule internal meetings, consultations, workshops, brainstorming sessions, as required, and prepare briefing notes, minutes, follow up where required.
• Coordinate and manage staff travel arrangements including reservations, itineraries, ground transportation and processing related travel expense reports.
• Support the production of short language translations as needed and manage the engagement of contractors for translations and interpretations services in line with our language justice commitments.
• Fulfill requests, collect, and file the necessary documentation to create our new partners as entities and vendors in our system.
• Liaison between staff and travel agency for transportation and lodging.
• Calculate and request per diem amounts for staff travel.
• Support staff in completing expense reports post-travel.
• Support in the preparation, processing and tracking of:
• Procurement
• Consultant and vendor contracts
• Vendor contract preparations
• Activity budgets

Minimum Qualifications and Education

• Bachelor’s degree in relevant field
• At least 3 years of professional working experience

Required Knowledge, Skills, and Abilities

• Ability to work in a fast-paced virtual environment with a demonstrated ability to meet multiple tasks and concurrent deadlines.
• Experience in program support and administrative procedures in an international organization.
• Comfort using Microsoft packages including Word, Excel, Power Point, Teams, Sharepoint, OneDrive, and Windows.
• High degree of verbal and written fluency in English and French required.  Spanish/or Portuguese would be a plus.
• Ability to work independently as well as part of virtual and interconnected teams.
• Knowledge of sexual and reproductive health, rights, and justice issues in Asia & the Pacific, Africa, and Latin America and the Caribbean is a plus.
• Demonstrated commitment to Fòs Feminista’s values and mission.
• Strong writing and presentation skills for reporting on deliverables.
• Commitment to intersectional feminism and a collaborative spirit.

Safeguarding Commitments

Fòs Feminista is committed to ensuring that the health, rights, and well-being of all children, young people, and vulnerable populations who work and engage with Fòs Feminista's Team Members and Associated Persons are respected and protected in their interactions with them and requires all its Team Members and Associated Persons to share this commitment.

The successful candidate must:

• Demonstrate an understanding of and commitment to safeguarding in the United States and the international context.
• Sign and adhere to Fòs Feminista’s International Safeguarding Policy and Safeguarding Code of Conduct, including the minimum operating standards for protection from sexual exploitation and abuse (PSEA).

Location: This position is remote, and we strongly encourage applications from candidates based in the Global South (preferably in Francophone Africa).

Compensation**:** The annual salary is USD $ 23, 445. 89. While salary is calculated in USD, payment may be made in local currency.

Fòs Feminista offers generous compensation consistent with competitive salaries and a benefits package that includes private health coverage, life insurance, retirement benefits, paid sick, vacation leave and parental leave, holidays, and flexible working arrangements.

Equal Opportunity Employer Statement

Fòs Feminista is an equal opportunity employer dedicated to advancing sexual and reproductive rights and health and dismantling inequities from a feminist intersectional lens.  Reproductive justice, racial justice, and diversity are driving forces for us.

Fòs Feminista provides equal opportunities to all employees and applicants for employment without regard to age, race, color, disability, national origin, religion, creed, gender, sex, sexual orientation, gender identity, marital and partnership status, genetic information, veteran status or any other protected category under federal, state and local law.

At Fòs Feminista, we continue to build an inclusive culture that encourages, supports, and celebrates our employees' diverse voices and experiences. We strongly encourage applications from all backgrounds to create a diverse workforce in which all social and minority groups are represented.

Applications will be considered as they are received, and only candidates selected for interviews will be contacted.

Keywords

AdministrativeOperationsCoordinatorFrenchEnglishorganizational supportproject supportcontractssub-grant agreementdisbursementsprocurementtravel arrangementstranslationsvendor contractsactivity budgets