Administrative and Logistics Officer

Kindly note that this is an Internal vacancy for TWB / CLEAR Global employees only.

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Administrative and Logistics Officer (Internal position)

Contract length: Initially 6 months, with the possibility of extension

Hours: Full-time

Location: Maiduguri, Nigeria

Travel: Minimal

Reporting to: Base Manager

Remuneration: 559,000-593,000 Naira/month

Application deadline: 28 September, 2023

CLEAR Global is an equal-opportunity employer, committed to having a diverse team where individuals of all backgrounds collaborate and learn from one another. We believe we can be most effective with diverse experience and expertise in our team. We recruit on merit, actively seek diverse applicant pools and encourage candidates of all backgrounds to apply. We do not discriminate on the basis of disability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, marital or parental status, or sexual orientation, and welcome all types of diversity.

The role

The Administrative and Logistics Officer will be responsible for providing administrative, logistical, procurement and compliance support to the Nigeria program and to the wider CLEAR Global International Programs Team, reporting to the Base Manager. This includes, but is not limited to, administrative, logistics, procurement and compliance, human resources and other support.

Responsibilities

General Administration

• Provide general administrative support including preparing written documentation, maintaining the filing system, arranging meetings, etc.
• Management of office inventory
• Organize equipment as and when required, coordinate any necessary maintenance as tasked
• Support in organizing program activities such as training sessions, research, translations, monitoring and evaluation, meetings, etc.
• Ensure CLEAR Global’s compliance in regards to registration with national and local authorities, payment of taxes and other legal requirements

Logistics and Procurement

• Assist with the setup of an efficient logistics and procurement filing system, including asset management, facilitate periodic physical verification and coordinate with the Finance Team
• Support the team with procurement, including identifying suppliers, collecting quotations, preparing Purchase Request Forms and Purchase Orders, collecting goods, dispatching goods and organizing transportation- adhering to CLEAR Global and donor procurement policies
• Lead on office management, from relationship with landlord, procurement of office supplies, functioning of office assets, etc.
• Provide support in managing travel (international and domestic) such as: arranging visas, booking flights, amending flight reservations, booking hotels, arranging local permits, coordinating transport arrangements, etc.

Other responsibilities, as needed

• Assist the Base Manager and the Global Team in ensuring that CLEAR Global in Nigeria is well informed, works within legal requirements and has adapted internal compliance processes (including local labor laws, national and local taxation and VAT requirements, etc.) while supporting their integration in our ways of working
• Maintain the petty cash flow requirements of the program: create and maintain documentation of petty cash flow and administer and process all petty cash transactions following CLEAR Global policies and procedures
• Filing of monthly VAT return
• Support the global HR Team with recruitment administration such as posting advertisements, coordinating interview arrangements and assisting with onboarding new employees

Please note that these responsibilities may change over time. The role will evolve along with the overall program as projects and activities develop to reflect the changing language needs of the affected population and implementing agencies.

Qualifications

The Administrative and Logistics Officer should be an innovative self-starter with a strong sense of initiative, an understanding of the humanitarian sector and/or the language industry, enthusiastic about the importance of increasing access to knowledge through language. The right candidate is an energetic team player who agrees with CLEAR Global´s basic beliefs and values and who can work virtually with team members based throughout the world.

Essential requirements

• 4 years’+ experience in an administrative and logistics/ procurement role, ideally in the support department of an international NGO
• University degree
• Previous experience in administration, logistics and compliance support
• Fluency in Hausa and/or Kanuri
• Strong written and spoken English
• Tech savvy and willing to explore new technologies

Essential skills and knowledge

• Good time management skills
• Very strong organizational skills and high level of attention to details
• Previous experience with non-profit organizations, particularly in disaster relief
• Understanding of the humanitarian sector and/or the language industry
• Able to work with on-location teams and remote global teams

About CLEAR Global

CLEAR Global believes that everyone has the right to give and receive information in a language and format they understand. We work with nonprofit partners and a global community of language professionals to build local language translation capacity, and raise awareness of language barriers. Originally founded in 1993 in France (as Traducteurs sans Frontières), CLEAR Global translates millions of words of life-saving and life-changing information a year.

Core Values

CLEAR Global employees and volunteers are made of people who believe passionately about the value of this work and take personal responsibility for achieving the mission. CLEAR Global’ mission and organizational spirit embody the core values established in its strategic framework:

• Excellence: As the leading voice for communicating humanitarian information in the right language, CLEAR Global is a leader in the translation industry and in the non-profit sector.
• Integrity: CLEAR Global believes that every person, whether it is the people who we serve, our volunteers or our staff, has value, deserves respect and has inherent dignity.
• Empowerment: CLEAR Global believes in using language to empower people around the world to control their own development and destiny.
• Innovation: CLEAR Global recognizes and celebrates the power of innovation to address humanitarian and crisis issues around the world.
• Sustainability: CLEAR Global recognizes that meeting our mission necessitates establishment and maintenance of a solid financial and organizational infrastructure.
• Tolerance: Our staff and volunteers are highly knowledgeable and skilled; value each other, our partner and our recipients; create a supportive work environment; and conduct themselves professionally at all times.

CLEAR Global may re-advertise the vacancy, cancel the recruitment, offer an appointment with a modified job description or for a different duration at its discretion.