Administration Manager

WWF-HK is looking for Operations Manager in our Administration team, reporting to Chief Operating Officer, who will be involved various responsibilities related to office services and other support functions based on the organisation’s needs, ensuring operations adhere to policies and regulations, and keep abreast of organisational changes and developments.

Major Duties and Responsibilities

• Ensure the efficiency of workplace administration services and operations.
• Oversee office administration, facilities management, and maintenance services.
• Provide central procurement services and implement effective tendering and assets/services requisition procedures.
• Negotiate with local vendors and service providers to secure beneficial for business deals and services.
• Manage licencing, insurance and compliance matters for the Organisation.
• Respond to service needs from other departments/teams, providing high-quality administrative support.
• Maintain an organised and efficient e-filing system for documentation control.
• Manage and review policies, workflows and internal procedures, proposing recommendations for improvement.
• Prepare operations budgets and formulate, review, and maintain relevant policies, guidelines, and procedures.
• Handle business travel arrangements, and support large-scale conference events.
• Perform any other duties as assigned.

Required Qualifications and Skills

• Degree in Business Administration or related disciplines
• Minimum 10 years of solid office/administration and operations experiences in a fast-paced environment, gained from sizeable companies, preferably with clients/employee faced experience.
• Proficient in Microsoft Word, Excel, PowerPoint and Chinese word processing
• Fluent in both written and spoken English and Chinese

Required Behavioural Skills

• Strong interpersonal and negotiation skills, and able to work independently
• Meticulous, organized, detail-oriental, and the ability to multitask
• Proactive and pleasant personality, great team player
• Able to work diligently and independently under time constraints

APPLICATION:  Interested parties please send detailed resume stating present & expected salaries by clicking “Apply for This Job”.

All applications will be treated in the strictest confidence and personal data collected will be used for recruitment purpose only.  Applicants not invited for interview within 12 weeks may consider their applications unsuccessful.

WWF, the World Wide Fund for Nature, a non-profit organisation, headquartered in Switzerland, is one of the world’s most recognisable and respected independent conservation organisations.

To find out more about us, please visit our website at wwf.org.hk.