Administration Intern - ChildFund Rugby

Target start month: ASAP

Location: Remote with the right to work in identified duty station

Consultancy Term: 12 months with possibility of extension

Other Information: Some international and domestic travel required

Applications will be reviewed on a rolling basis and accepted until the position is filled. No phone calls, emails or messages please.

To apply please submit a cover letter responding to the requirements below and a CV via the Bamboo link.

CONTEXT

ChildFund Rugby partners to provide children and young people with opportunities to play, learn, and lead.

Through integrated rugby and life skills learning, young people from vulnerable communities develop critical social and emotional skills which help them achieve personal goals, build empathy, manage emotions, develop positive relationships, and make responsible decisions. This makes them better equipped to overcome challenges, inspire positive social change, and take active leadership roles within their communities.

All partnerships contribute to building an equitable and inclusive future, where children are safe from violence — reflecting targets within the UN Sustainable Development Goals.

ChildFund Rugby partners to deliver high quality, evidence-based impact and has been appointed as a Social Impact Partner for 4 Rugby World Cups to further leverage the sport to deliver social impact.

The ChildFund Rugby Team also works with sports partners around the globe to ensure that the safeguarding of children and vulnerable adults in sport is a priority.

ChildFund Rugby is led by ChildFund Australia, an independent international development organisation that works to reduce poverty for children in developing communities and a member of the ChildFund Alliance – a global network of 12 organisations which assists almost 23 million children and their families in 70 countries.

KEY DUTIES

As the ChildFund Rugby Administration Intern, you will lead travel management and purchasing. You will: i) provide administration support to the Partnerships Team and ii) coordinate travel for all staff, trainers, and team members.

Partnerships Administration

- Process consultancy and service contracts;

- Process payments to consultants and service providers according to contract and compliance processes;

- Lead purchasing for all partnerships team purchases;

- Provide support for partnerships team in processing payments, reimbursements and acquittals on Sage;

- Provide support for translation and formatting management of partnerships team files.

Travel Coordination

- Process all flight, travel-related visas and accommodation bookings for ChildFund Rugby Team;

- Process all other travel-related bookings for ChildFund Rugby Team.

QUALIFICATIONS AND EXPERIENCE

- Relevant university qualification or equivalent experience;

- Online processing systems experience, with Salesforce experience an advantage;

- Demonstrated commitment to and understanding of children’s rights and participation in practice;

- Fluent in written and verbal English with additional, relevant languages an advantage.

You are expected to remain alert and responsive to any child safeguarding and Sexual Exploitation, Abuse or Harassment (SEAH) risks and conduct yourself in a manner consistent with Child Safeguarding and Prevention of SEAH Policies.

SKILLS

- Organised and methodological, remaining effective under pressure;

- Deadline-oriented and proactive;

- Strong interpersonal, written and verbal communication skills;

- Adaptable and flexible;

- IT use for productivity and reporting;

- Able to successfully manage multiple deadlines and competing priorities.

CHILDFUND AUSTRALIA’S VALUES COMMIT TO:

Respect, Integrity, Collaboration, Change, Empowerment and Excellence