Admin & Operations -OFFICER

Company Profile: candi solar is a dedicated solar company for businesses across Asia and Africa. We bring together international capital, through our Swiss-based platform, and local expertise in order to provide a unique offering to this unserved sector. In doing so, candi aims to have a big social impact, reduce carbon emissions, create jobs, increase energy access, and save money for businesses of all sizes in emerging markets. We partner with businesses to provide solar and battery solutions that are built to last. candi’s shared value model leverages its expertise in customisable finance and performance offerings, quality engineering and data-enabled asset management to help guarantee optimized systems with maximum returns, ensuring zero risk to the customer. www.candi.solar

Job Summary: The company is looking to recruit an ambitious and energetic Admin & Operations Officer (who will work with our People & Culture team). Given that candi is taking solar into a new realm with a new set of tools, the role will require creativity, innovation and a new way of thinking.

**Specifically, the job requires taking ownership of the following responsibilities:**Attendance and Leave Management:

1. Maintain accurate and up-to-date office attendance records
2. Coordinate with the People & Culture team to ensure compliance with any office-related policies and procedures.

Travel Coordination:

1. Handle all travel-related bookings for the team (and visiting guests); including flights, accommodation, and transportation.
2. Ensure travel plans align with budgetary guidelines.

Vendor Management:

1. Keep track of various admin bills and vendor invoices - be a contact person for candi’s various vendors
2. Coordinate with finance to process payments and maintain accurate records.
3. Negotiate contracts and agreements to optimise cost-effectiveness.
4. Liaise with vendors and service providers to ensure timely delivery of services.

Asset Management:

1. Manage and update company assets, including tracking their usage and maintenance.
2. Conduct regular audits to ensure proper asset allocation.
3. Coordinate repair etc. of IT assets

Stock Maintenance and Office Supplies:

1. Maintain stock levels of office supplies, including stationery and other essentials.
2. Coordinate with vendors for timely replenishment and distribution.

Administrative Support:

1. Provide comprehensive administrative support to the team as needed.
2. Manage the couriering of documents and items, when necessary.

Event Planning and Execution:

1. Assist with the planning and execution of company events.
2. Coordinate logistics, including venue selection, catering, and other event-related tasks.

Location: Gurgaon (5 days Work Arrangement)

Hours: Full time

Required skills and qualifications

• Bachelor's degree
• 2-4 years of experience in administrative roles.
• Experience working with IT hardware and software a bonus.
• Strong communication and interpersonal skills with the ability to effectively articulate complex solutions to non-experts.
• Ability to work in a fast-paced and dynamic environment, multitask and meet tight deadlines.
• Must be very comfortable working in the digital realm, using tools such as Google Workspace and other tools such as Asana, Slack, etc.
• Written and spoken English required, proficiency in regional languages is a plus.

Working Culture:

• You agree to live out the candi values every day of your employment: this includes to put empathy before ego, being authentic no matter what, that we get it done as one and follow the candi principle that less is more
• A dynamic, cross-functional team player, willing to take initiative on projects in the context of a multicultural scale-up trying to execute big, bold ideas.
• Having experience working for an international company, or having studied or worked abroad, is considered a plus.
• You must be open, honest, trustworthy, a strong communicator, and understand that what we get done as a team surpasses what we get done individually.
• candi is an equal opportunities employer.

candi is unique because...

• We focus on helping SMEs in the commercial and industrial sector  in emerging markets secure a cheap alternative energy supply.
• We have a strong emphasis on a client-centric & innovation-driven working culture.
• We are an international team where remote hybrid working is commonplace, where we trust our team members to actively carve out a role for themselves according to their skillset.

The application must include a cover letter - included in this letter should be a brief discussion regarding why you believe you would be a fit for this role and for candi solar.

Only qualified candidates will be contacted.

Keywords

Admin & OperationsOfficerAttendanceLeave ManagementTravel CoordinationVendor ManagementAsset ManagementStock MaintenanceOffice SuppliesAdministrative SupportEvent PlanningExecutionBachelor's degreeAdministrative rolesIT hardwareSoftwareCommunicationInterpersonal skillsMultitaskGoogle WorkspaceAsanaSlackEnglish proficiencyRegional languages