Acquisition Assistant

Overview

The Rights and Dignity of El Salvador Project (hereinafter referred to as the "Project") is implemented by Counterpart International (Counterpart) in partnership with Partners El Salvador and Contextos. Counterpart International is seeking a Procurement Assistant to support activities related to the purchase of goods and services from the Country and other administrative tasks. Under the direction and supervision ofthe Finance and Administration Manager,the Procurement Assistant will support the management and supervision of all program purchases focusing on compliance with USAID rules and regulations to ensure effective administration of the Projectand Office. This position is full-time, based in San Salvador, El Salvador, and with remote work mode due to the COVID-19 pandemic, but with occasions of office work when required.

Responsibilities

Carry out purchasing activities from start to finish, including the preparation and publication of requests, management and receipt of offers/quotes, review of offers, review of suppliers, preparation of contracts/purchase orders, maintenance of contractual relationships, technical and financial monitoring and the making of payments.

• Assist in the preparation of terms of reference of the requisitions in coordination with the technical team of the Project
• Assist in the negotiation and administration of contracts with suppliers and service agreements and be the point of contact for suppliers when necessary.
• Maintain appropriate records to ensure that purchasing decisions and processes, as well as contractual agreements, are properly documented for accountability and audit purposes.
• Follow up on contracts and purchase orders – in coordination with the Project team when necessary – to ensure that all purchases of goods and services are delivered in accordance with the specifications and requirements requested and expected.
• Maintain and increase the database of project suppliers, purchase files and project purchase process trackers.
• Perform other tasks as assigned by your supervisor.

Qualifications

• University studies in businessadministrationor similar;
• Minimum two years of experience working in procurement and procurement processes for an international organization or its equivalent.
• Proven experiencein the purchase of goods and services, including but not limited to the preparation of agreements and contracts, the transparent selection of suppliers/consultants and payment management processes.
• Demonstrated experience in negotiating contractual terms with suppliers/consultants.
• Excellent capacity for planning, organization, negotiation and organizational communication, analytical, oral and written.
• Excellent reliability, discretion, dealing with work team and suppliers
• Excellent computer skills (MS Excel, MS Word, MS PowerPoint, Share Point, Acrobat, among others);
• Ability to work independently, with initiative, proactivity and ability to work in a team.

Preferably:

• Knowledge of English at an intermediate level
• Knowledge of USAID rules, regulations, policies, and procedures, particularly related to procurement and procurement

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