Description

Position at Ashoka

Accounts Receivable & Accounts Payable Manager, Ashoka Global, USA

Key information

Reports to: Ashoka's Global Controller

Start date: ASAP (no later than October 2024)

Contract: full-time

Location: Arlington, Virginia, USA

About Ashoka

Ashoka is an international network of the inspired, endeavoring together to advance a world in which “everyone is a changemaker”. We hire the EACH evangelist who will not rest until that vision is fully realized, and who embodies our accompanying values. We are impatient with the historic patterns of inequality and are aspiring to change them now. We have a deep respect for everyone as an equal contributor to society. We demonstrate love and respect in action. We see a new world emerging in which our “teams-of-teams” collaborate across all sectors for the good of all.

As a proud division of an international community of changemakers, our culture around Search prioritizes the candidate to ensure the collectively best results that rely on us embracing our whole, authentic selves.

Empathy: The fundamental ability to understand and positively respond to the feelings of others.

Diversity, Equity, & Inclusion: The “everyone” in “Everyone a Changemaker” — the value of diversity and the deliberate commitment to creating that space where all are seen, respected, and included.

Inclusive conversation: Conversation in which everyone understands each other, feels free to express themselves, and accepts each other’s differences—conversation in which empathy, trust, and social listening are the norm.

Evidence-based decisions: Data-, candidate-, and Ashokan-informed decision-making around the structure, practice, and policies of our hiring process.

Prosocial risks: Risk-taking to benefit others, thereby fostering that positive social development.

The whole, authentic self: That appreciation for our multitude of abilities and passions and brought perspectives that transcend any one particular role.

About the role

We are seeking an entrepreneurial and detail-oriented Accounts Payable & Accounts Receivable Manager to join our dynamic team at Ashoka. This position plays a critical role in managing the financial operations related to receivables and payables within our head office, as well as intercompany transactions with our 30+ subsidiaries globally. The ideal candidate will have a strong understanding of US GAAP, experience in intercompany transactions, and the ability to manage global shared services allocations and collections.

Role and responsibilities:

Accounts Payable (A/P) Management:

• Oversee the end-to-end accounts payable process, including invoice processing, approval workflows, payment execution, and periodic A/P financial reporting.
• Ensure timely and accurate processing of vendor invoices, expense reports, and payment requests.
• Manage relationships with vendors and resolve any discrepancies or issues related to payments.
• Ensure compliance with organizational policies and procedures, as well as US GAAP standards.
• Implement and maintain internal controls to prevent fraud and ensure the integrity of financial data.

Accounts Receivable (A/R) Management:

• Oversee the accounts receivable process, including invoicing, cash application, collections, and periodic A/R financial reporting.
• Monitor and analyze accounts receivable aging reports, and take proactive steps to reduce outstanding balances.
• Develop and implement strategies to improve cash flow and reduce days receivable outstanding (DRO).

Intercompany and Global Shared Services (GSS) Management:

• Work closely with Ashoka subsidiaries to ensure accurate and timely processing and recording of intercompany transactions, streamlining processes and improving efficiency.
• Reconcile intercompany accounts and resolve discrepancies in a timely manner.
• Ensure compliance with transfer pricing policies and procedures.
• Oversee GSS budgeting, forecasting, and financial management, ensuring cost-effectiveness and alignment with organizational goals.
• Manage GSS calculation and collection process, ensuring timely receipt of funds.
• Serve as the primary point of contact for GSS inquiries and issues, building strong relationships with Ashoka teams and leaders.
• Implement best practices in GSS financial management, leveraging technology and innovative solutions.

Qualification:

• Formal education in Accounting, Finance, or a related field. CPA certification or equivalent is preferred.
• Minimum of 3 years of experience in A/R and A/P management, preferably in a non-profit or global organization.
• Strong knowledge of US GAAP and experience in managing intercompany transactions. Knowledge of non-profit accounting standards and regulations is preferred.
• Proficiency in accounting software and ERP systems; experience with NetSuite is a plus.
• Excellent analytical skills with attention to detail.
• Strong communication and interpersonal skills, with the ability to work effectively across cultures and time zones.
• Experience working in a global shared services environment.
• Ability to manage multiple priorities and desire to work in a fast-paced, entrepreneurial environment with smart, caring professionals who want to make a meaningful change in the world.

Our Hiring Criteria

Joining our organization is as much about the mindset as it is about your skills and experience, and we consider our hiring criteria yet another benefit that Ashoka uniquely offers.

Entrepreneurship / Intrapreneurship: The candidate cannot come to rest until the new pattern for society that they have conceived and developed is the way that things are routinely done. This requires an incredibly long-term commitment—and with continual listening and adjusting—a relentless and realistic “how-to” thinking, and a passion for seeing their ideas come to life.

Understanding and Belief in the Everyone a Changemaker: The candidate understands and believes, and at the gut level, the vision of “Everyone a Changemaker.” They have an expansive and inquisitive intellect and a thinking pattern that connects the dots between the historical trends and contemporary social context.

Social & Emotional Intelligence: The candidate has the ability to work efficiently and respectfully in teams. They understand how individuals, groups, and societies work and engage effectively in savvy, subtle, and honest ways.

Ethical Fiber: The candidate embodies exceptionally strong ethical behavior. They are self-reflective and have a strong sense of empathy. They are trustworthy.

Self-Definition: The candidate assumes that changing the world in big ways and, at a minimum, on a continental scale is what they will achieve in life. They naturally operate at this level and have developed the appropriate skills and ways of thinking. They aren’t interested in small scale roles.

Keywords

Accounts ReceivableAccounts PayableManagerFinancial OperationsUS GAAPIntercompany TransactionsShared ServicesCollectionsInvoicingComplianceInternal ControlsCash FlowBudgetingForecastingCPA CertificationNon-ProfitERP SystemsNetSuite